[Busmgrs] Lead Testing

[ELLIOTT Michael S - ODE]

Dear Business Managers,

I hope everyone is having a good week and looking forward to Halloween.

I have received a few questions from districts about the lead testing reimbursement program. I wanted to provide some quick answers so that everyone can provide information as quickly and efficiently as possible. Please find the questions below:


1.       When is ODE accepting reimbursement information?

a.       Right now. Invoices and documents that show samples were submitted to a lab by December 1, 2016 will be accepted by ODE through December 8, 2016. Please remember that the samples must be submitted to the lab by December 1.

2.       What kind of documentation will ODE accept?

a.       ODE will accept documentation that shows the following:

                                                               i.      The total number of tests performed by the lab;

                                                             ii.      The total costs of tests performed by the lab;

                                                            iii.      If possible, the cost per test;

                                                           iv.       The OHA accreditation of the lab;

                                                             v.      The fixture being tested is used for drinking, food preparation, or other human consumption.

1.       Please note that the legislative direction to ODE is that only those fixtures used for drinking, food preparation, or other human consumption be reimbursed. The legislature specifically stated that classroom faucets were included in that definition. Your district needs to submit enough detail to clearly indicate that the fixture meets the above definition. For example, a fixture labeled classroom #1 may not be enough, because it doesn't identify that it is a classroom faucet. Similarly, a fixture labeled D.F. needs to have information explaining what D.F. means (we would assume drinking fountain, but we need as much clarity as possible). A fixture labeled classroom faucet or girls locker room drinking fountain would be enough.

2.       The key is to be as clear as possible that the tests were done on qualifying fixtures.

3.       In order to minimize the workload on the districts, if you would like to submit a coversheet summarizing the abbreviations or providing other explanations that would be acceptable.

3.       How do I submit the documentation to ODE?

a.       If the attachments are small, under 5 MB, then Districts may submit the information to ode.schoolfacilities at state.or.us. If the attachments are large, then the attachments will need to be combined into one document and submitted to ode.schoolfacilities at state.or.us through the secure file transfer protocol.

If you have additional questions, please let me know.

Thank you,
Michael

Michael Elliott
School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education
Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us

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