[CAPP] Minutes from 2-4-2013 CAPP Meeting

[Pietrzak Diane J]

Child Abuse Prevention Partnership

Committee Review Meeting

Monday, February 04, 2013

3:00-4:00 United Way Office



Present at Meeting:  Brenda Tibbetts, UCAN Headstart;, Kelly Southern, Options; Jerry O'Sullivan, ADAPT; Cindy Shirtcliff, Advantage Dental; Diane Pietrzak, DHS; Karin Hardin, Healthy Start; Gillian Wesenberg, Commission on Children and Families; and Jessica Vaughn, Commission on Children and Families.


Treasure Report-Karin
Poverty Conference Revenue
DCIPA - $2,000
Advantage Dental - $2,500
Douglas County Health & Social Services - $1,500
Child Abuse Prevention Partnership - $1,500
Total Conference Budget $7,500

CAPP Account Balance (includes above contributions)
Balance:  $13,771.92
Check to FDC for Fiscal Sponsorship:  $500
Remaining Balance:  $13,271.92

Fund Raising Efforts

The Ford Family Foundation:
Diane received an email from the Ford Family Foundation regarding their process for applying for grants.
*         Kelly previously contacted the Ford Family Foundation regarding a potential contribution to CAPP.
*         Committee members want to be sure that when CAPP applies for a grant that we make it clear that the request is for CAPP and not for the Family Development Center.
*         Kelly will respond to TFFF to thank them for their correspondence and to  let them know about CAPP's future strategic plan.

Additional Contacts:

Kelly has contacted local Churches,  Cow Creek Tribe, and Fred Meyers for donations.  Cow Creek has responded and no specific donations have yet been discussed.

Barry will be contacting the local animal clubs such as the Elks and Moose Lodge.
Diane will contact Stash Teas.

Bridges Out of Poverty Conference:

Kelly asked group if they wanted Jasmine's to include bottled water with the lunch.  The lunch from Jasmine's will cost $6.00 per person or $5.00 w/o a beverage.  Jasmine's will provide a buffet style luncheon. They will set up and clean up.  They can serve lemonade and water.  The menu would be brown or white rice, curry topping meat or vegetarian-no tofu, green salad and rolls.  The committee talked about providing the plates, napkins, and utensils.  A deposit is required and a written agreement must be given.  Diane P is going to go look at the facility and tablecloths and make a decision about round or rectangular tables.  Round tables will not allow for seating of 200 people.

Fiscal Sponsorship:
Letters were drafted by Jerry and Barry to the FDC and United Way.  Elizabeth Droscher provided editing and input.  Some committee members only saw one letter and would like to see the second letter.  They wondered about the tone of the draft letters.  Those who saw the draft letters felt the tone was good.  The letter to FDC is appreciative of the current and past relationship and expresses appreciation.  The letters will be sent out to the committee members again for further review.

Breakfast Invitations -Diane and Lisa are working on the invitations this week.

Open Registration-Learning Center
-Diane P is working on final details for registration.  Bryna is almost finished with the "registration is open" announcement.  It will include logos for all of the sponsors.

Barry sent out an email to the CAPP list serve.  It included a link to the CAPP website event page.  Some CAPP subscribers started registering for the conference.  We will expedite the "registration is open" announcement and send it out to all those waiting to register.

CAPP Planning Committee members are reminded that they, too, need to register to hold a spot for the conference.

Marketing:
Jerry needs a list of sponsors.  They will be listed on the registration is open notice as well as any other marketing tools.

            KPIC is donating air time of $2500 and up to $5000.

The group present approved payment of $300 to KPIC for the production costs.  KPIC will also be acknowledged as a sponsor for their airtime contributions.

The Marketing committee is planning posters, flyers, etc which will be going out as close to the registration is open notice as possible.

Cindy will alert sponsors that registration is open.

The count is available for the number of conference.  Diane will have that number for the next meeting.  Maximum of people will be 200.

Updates to website need to be directed to Jerry.

Set Up/ Tear down-Kelly asked if this group could help put canned goods in her car.-Yes.

Guest Speaker-Cindy
            Teri Dreussi Smith (guest speaker)
                        Her flight is a direct flight from Denver to Eugene
                        Tuesday Night Event is off as Teri doesn't arrive in Eugene until 9 pm.
                        Diane is providing lodging for Teri.
                        The speakers payment for Teri is due within 30 after the workshop




Minutes submitted by Bonnie Anderson, DHS.




Next meeting is February 20th   2:30 pm-4:30 pm at United Way

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