[lstac] Subgrant question

[Metz, John]

My understanding is the same as Karen's. Virginia does not normally
subgrant, but we did so to distribute CAREs Act funds. Our recipients were
not required to register with SAM because they were dealing with the
Library of Virginia and not IMLS directly.

On Mon, Mar 22, 2021 at 9:40 AM Reish, Karren (MDE) via lstac <
lstac at omls.oregon.gov> wrote:

> I had understood the SAM.gov requirement as something for libraries that
> subgrant directly with IMLS – not an SLAA. I am incorrect? And I agree with
> Rachel about subgrants, libraries come up with great projects and it is
> very cool to be able to help.
>
>
>
> Karren Reish
>
> Library of Michigan
>
> Library Grants Coordinator
>
> 517-241-0021
>
>
>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Rachel Cook
> via lstac
> *Sent:* Friday, March 19, 2021 12:21 PM
> *To:* Debbie Hall <debbie.hall at arkansas.gov>
> *Cc:* lstac at listsmart.osl.state.or.us <lstac at omls.oregon.gov>
> *Subject:* Re: [lstac] Subgrant question
>
>
>
> *CAUTION: This is an External email. Please send suspicious emails to
> abuse at michigan.gov <abuse at michigan.gov>*
>
>
>
> Hi Debbie and all!
>
>
>
> Yes, libraries receiving subgrants need to be registered in SAM.gov.  I am
> not quite sure what your second question means.  This is a link to IMLS legal
> references
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fgrants%2Fmanage-your-award%2Fadministration%2Flegal-references&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717329965%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SU19nm%2Bd1uIwmCGVoMuPK2eDZ7YHg%2BYidEVhWf4a3w0%3D&reserved=0>
> from their manual.  I always refer to 2 CFR 200
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcgi-bin%2Ftext-idx%3Ftpl%3D%2Fecfrbrowse%2FTitle02%2F2cfr200_main_02.tpl&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717339921%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aMXAkxnz8D9EAlyGgP3wDVSVBaS6ESdVE1XC3GHmLg4%3D&reserved=0>
> when I want to be clear on the guidance for this grant.  This is also a helpful
> overview
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Fstatutoryregulatoryoverview_dec2015.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=POvclVOPx7vZ7Nm1f8LPKEThkYRXEJHDFImB4%2Fk8sNU%3D&reserved=0>
> of all the legislation that governs Grants to States.
>
>
>
> Here is a link to our administrative guidelines
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k%2Fedit&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ofyNitQREFhXXqtab8WPT1BNyNBLP%2FEP6m3nCVuFuKU%3D&reserved=0> and
> also the pre-application guide
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.utah.gov%2Fwp-content%2Fuploads%2F2020%2F08%2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DF4jDAW%2FSRxzwzMqsM7Fj2%2FBy%2FokvLDtd16AHC6dXKQ%3D&reserved=0>
> I create for our grantees.  The preapplication guide has a copy of the
> application, scoring rubric, guidance on paying staff, guidance on
> allowable costs, etc.  That is probably the most helpful of all my
> documents for a high level view of our granting process and requirements.
>
>
>
> Please let me know if you have specific questions on my process,
> allowables, etc and I am happy to help how I can!  I will say, subgranting
> is actually my favorite thing we do with our LSTA funds.  The libraries
> often create amazing projects that are serving their community in ways we
> never could, and it is powerful to see what they can accomplish.  It can be
> a lift to make them happen, but it is always rewarding to read their final
> reports.
>
>
>
> Thanks,
>
> Rachel
>
>
>
> On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <
> lstac at omls.oregon.gov> wrote:
>
> Hi all –
>
>
>
> We do not provide subgrants and I have a couple of questions. I am aware,
> of course, about CIPA and other assurances and certifications, but -
>
>
>
> 1.       Do libraries have to register with SAM.gov if they receive a
> subgrant?
>
> 2.       A colleague who came to us from another state offered the
> following – is this correct?
>
> Business systems having to be in place for PL’s to receive subgrants
>
> ·        Equipment (Property) - 2 CFR 215.34
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-34.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=v6PbIMQLQ%2FU1%2Ft8S1QFLw41N0wNOIGwF3uZErMT4qPQ%3D&reserved=0>
> – Equipment
>
> •          Finance - 2 CFR 215.21
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2005-title2-vol1%2Fpdf%2FCFR-2005-title2-vol1-sec215-21.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jtuHfa5PoS1iFNwbhrikdUhbbEaI1BZxeKTxKJVfmt8%3D&reserved=0>-
> Standards for Financial Management Systems
>
> •         Personnel - 2 CFR 200.430
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-430.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2MN8vl5nWqsKuna8QdvO54hoxnNq0D6g%2BofyMqqNE1k%3D&reserved=0>
> - Compensation—Personal Services
>
> •         Procurement (Purchasing) - 2 CFR 215.44
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-44.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JKpVmDU9qMKILaOZrVV7aPKhxX4fM3BvYD31X%2FYT488%3D&reserved=0>
> - Procurement Procedures
>
> •         Travel - 2 CFR 200.474
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-474.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1ooNaOcmaYGiKCi8oe2p6PkCN2cysoVsmDlh7zlWj28%3D&reserved=0>
> – Travel Costs
>
>
>
> I will be asking lots of questions and ask IMLS for a webinar or ZOOM
> (preferable) for those of us who do not provide subgrants.
>
>
>
> Thank you so much –
>
>
>
> Debbie Hall
>
> Arkansas State Library
>
>
>
>
> --
>
> *Rachel Cook*
>
> *Grants Coordinator and Library Consultant*
>
> *Utah State Library Division/Department of Heritage and Arts*
>
> *250 N. 1950 W., Suite A
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Uye5eX%2BwpO9jgYfPyyYL%2FQIxB92gJSt7bs0RLiOZCpQ%3D&reserved=0>*
>
> *Salt Lake City, UT 84116
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717389705%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=oAFvbC7jZREXvu2fUUmp%2B0NhV%2B3KxP9j53sx0EdUL%2Bc%3D&reserved=0>-7901*
>
> *801-715-6722 <801.715.6722> phone 801-715-6767 <801.715.6767> fax*
>
> rcook at utah.gov
>
>
>
> *I am working remotely until further notice.  I am available via email,
> the phone number above, or by virtual meeting.  Thanks for your patience!*
>
>
>
> *State agency hours: Monday-Friday, 8 a.m. - 5 p.m.*
>
> *My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.*
>


-- 
___________________________

John D. Metz, Ph.D.
Deputy for Collections and Programs
Library of Virginia
Richmond, Virginia 23219

T. 804.692.3607
F. 804.692.3594
www.lva.virginia.gov
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