[lstac] Subgrant question

Mon Mar 22 06:47:31 PDT 2021

That is what I am thinking. If sub-contractors don't have to register it seems logical to me that sub-grantees wouldn't register either. The SLAA is the one receiving funds and responsible for all reporting.

It would help us tremendously in getting funds out to the libraries faster. It is going to be  a tight turnaround to get the funds out, have the libraries spend the funds, and then get a report to us.

We are looking at over 60 headquarter libraries.

Debbie

Deborah N. Hall
Arkansas State Library

From: Reish, Karren (MDE) <ReishK at michigan.gov>
Sent: Monday, March 22, 2021 8:41 AM
To: Rachel Cook <rcook at utah.gov>; Debbie Hall <debbie.hall at arkansas.gov>; lstac at listsmart.osl.state.or.us
Subject: RE: [lstac] Subgrant question

I had understood the SAM.gov requirement as something for libraries that subgrant directly with IMLS - not an SLAA. I am incorrect? And I agree with Rachel about subgrants, libraries come up with great projects and it is very cool to be able to help.

Karren Reish
Library of Michigan
Library Grants Coordinator
517-241-0021

From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Rachel Cook via lstac
Sent: Friday, March 19, 2021 12:21 PM
To: Debbie Hall <debbie.hall at arkansas.gov<mailto:debbie.hall at arkansas.gov>>
Cc: lstac at listsmart.osl.state.or.us<mailto:lstac at listsmart.osl.state.or.us> <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: Re: [lstac] Subgrant question

CAUTION: This is an External email. Please send suspicious emails to abuse at michigan.gov<mailto:abuse at michigan.gov>

Hi Debbie and all!

Yes, libraries receiving subgrants need to be registered in SAM.gov.  I am not quite sure what your second question means.  This is a link to IMLS legal references<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fgrants%2Fmanage-your-award%2Fadministration%2Flegal-references&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717329965%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SU19nm%2Bd1uIwmCGVoMuPK2eDZ7YHg%2BYidEVhWf4a3w0%3D&reserved=0> from their manual.  I always refer to 2 CFR 200<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcgi-bin%2Ftext-idx%3Ftpl%3D%2Fecfrbrowse%2FTitle02%2F2cfr200_main_02.tpl&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717339921%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aMXAkxnz8D9EAlyGgP3wDVSVBaS6ESdVE1XC3GHmLg4%3D&reserved=0> when I want to be clear on the guidance for this grant.  This is also a helpful overview<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Fstatutoryregulatoryoverview_dec2015.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=POvclVOPx7vZ7Nm1f8LPKEThkYRXEJHDFImB4%2Fk8sNU%3D&reserved=0> of all the legislation that governs Grants to States.

Here is a link to our administrative guidelines<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k%2Fedit&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ofyNitQREFhXXqtab8WPT1BNyNBLP%2FEP6m3nCVuFuKU%3D&reserved=0> and also the pre-application guide<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.utah.gov%2Fwp-content%2Fuploads%2F2020%2F08%2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DF4jDAW%2FSRxzwzMqsM7Fj2%2FBy%2FokvLDtd16AHC6dXKQ%3D&reserved=0> I create for our grantees.  The preapplication guide has a copy of the application, scoring rubric, guidance on paying staff, guidance on allowable costs, etc.  That is probably the most helpful of all my documents for a high level view of our granting process and requirements.

Please let me know if you have specific questions on my process, allowables, etc and I am happy to help how I can!  I will say, subgranting is actually my favorite thing we do with our LSTA funds.  The libraries often create amazing projects that are serving their community in ways we never could, and it is powerful to see what they can accomplish.  It can be a lift to make them happen, but it is always rewarding to read their final reports.

Thanks,
Rachel

On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>> wrote:
Hi all -

We do not provide subgrants and I have a couple of questions. I am aware, of course, about CIPA and other assurances and certifications, but -

1.       Do libraries have to register with SAM.gov if they receive a subgrant?

2.       A colleague who came to us from another state offered the following - is this correct?
Business systems having to be in place for PL's to receive subgrants

*        Equipment (Property) - 2 CFR 215.34<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-34.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=v6PbIMQLQ%2FU1%2Ft8S1QFLw41N0wNOIGwF3uZErMT4qPQ%3D&reserved=0> - Equipment

*          Finance - 2 CFR 215.21<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2005-title2-vol1%2Fpdf%2FCFR-2005-title2-vol1-sec215-21.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jtuHfa5PoS1iFNwbhrikdUhbbEaI1BZxeKTxKJVfmt8%3D&reserved=0>- Standards for Financial Management Systems

*         Personnel - 2 CFR 200.430<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-430.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2MN8vl5nWqsKuna8QdvO54hoxnNq0D6g%2BofyMqqNE1k%3D&reserved=0> - Compensation-Personal Services

*         Procurement (Purchasing) - 2 CFR 215.44<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-44.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JKpVmDU9qMKILaOZrVV7aPKhxX4fM3BvYD31X%2FYT488%3D&reserved=0> - Procurement Procedures

*         Travel - 2 CFR 200.474<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-474.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1ooNaOcmaYGiKCi8oe2p6PkCN2cysoVsmDlh7zlWj28%3D&reserved=0> - Travel Costs

I will be asking lots of questions and ask IMLS for a webinar or ZOOM (preferable) for those of us who do not provide subgrants.

Thank you so much -

Debbie Hall
Arkansas State Library

--
Rachel Cook
Grants Coordinator and Library Consultant
Utah State Library Division/Department of Heritage and Arts
250 N. 1950 W., Suite A<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Uye5eX%2BwpO9jgYfPyyYL%2FQIxB92gJSt7bs0RLiOZCpQ%3D&reserved=0>
Salt Lake City, UT 84116<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717389705%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=oAFvbC7jZREXvu2fUUmp%2B0NhV%2B3KxP9j53sx0EdUL%2Bc%3D&reserved=0>-7901
801-715-6722<tel:801.715.6722> phone 801-715-6767<tel:801.715.6767> fax
rcook at utah.gov<mailto:rcook at utah.gov>

I am working remotely until further notice.  I am available via email, the phone number above, or by virtual meeting.  Thanks for your patience!

State agency hours: Monday-Friday, 8 a.m. - 5 p.m.
My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.
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