[lstac] [External] Re: Subgrant question

Prince, Catherine catherine.prince at ncdcr.gov
Mon Mar 22 07:16:27 PDT 2021 

Hi Debbie,

To add on what Karen said, the transition from DUNS to a UEI has been delayed. OMB and GSA expect this to be complete in April 2022.  For now a DUNS is the UEI and we don’t issue an award unless we have a DUNS number from our subawardees.  With the transition, I don’t know what this will look like, and I requested IMLS to discuss this transition at the G2S meeting.

For more information on the UEI see: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

Best,

Catherine M. Prince
Federal Programs Consultant
NC Dept. of Natural and Cultural Resources
919.814.6796 |  catherine.prince at ncdcr.gov<mailto:catherine.prince at ncdcr.gov>

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From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Egan, Karen via lstac
Sent: Monday, March 22, 2021 10:11 AM
To: LSTA Coordinators List (lstac at omls.oregon.gov) <lstac at omls.oregon.gov>
Subject: [External] Re: [lstac] Subgrant question

CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to Report Spam.<mailto:report.spam at nc.gov>

Just to add to the mix for discussion ….. parallel to SAM.gov registration, is the FSRS.

Where this becomes critical is subgrant awards equal to or greater than $25,000 must be entered in the Federal Funding Accountability & Transparency Act (FFATA) Subaward Reporting System aka FSRS Online Reporting System<https://urldefense.com/v3/__https:/www.fsrs.gov/__;!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865bY5-SLo$>.

It starts with your IMLS award number and you align all subgrants $25,000 or greater in the system under that award number.  The $25,000 is cumulative so also consider multiple subgrants awarded to one agency under the same IMLS award.

They key is that the subgrant must have a DUNS number.   While this is the required first step for SAMS registration, until that agency has a DUNS, you cannot enter their award in the FSRS.   DUNS are free<https://urldefense.com/v3/__https:/www.grants.gov/applicants/organization-registration/step-1-obtain-duns-number.html__;!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865X8-BZX8$>, and we advise libraries to never pay for one.  Be aware that an agency can have more than one DUNS based on location.
‘
The bottom line is that if you are considering any subgrants $25,000 or greater, collect DUNS from those libraries!

Karen Egan, Associate Director
Grants & Programs, Library Development
Illinois State Library
kegan at ilsos.gov<mailto:kegan at ilsos.gov>
217-782-7749

Jesse White, Secretary of State and State Librarian







From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Metz, John via lstac
Sent: Monday, March 22, 2021 8:46 AM
To: Reish, Karren (MDE) <ReishK at michigan.gov<mailto:ReishK at michigan.gov>>
Cc: lstac at listsmart.osl.state.or.us<mailto:lstac at listsmart.osl.state.or.us> <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: External: Re: [lstac] Subgrant question

My understanding is the same as Karen's. Virginia does not normally subgrant, but we did so to distribute CAREs Act funds. Our recipients were not required to register with SAM because they were dealing with the Library of Virginia and not IMLS directly.

On Mon, Mar 22, 2021 at 9:40 AM Reish, Karren (MDE) via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>> wrote:
I had understood the SAM.gov requirement as something for libraries that subgrant directly with IMLS – not an SLAA. I am incorrect? And I agree with Rachel about subgrants, libraries come up with great projects and it is very cool to be able to help.

Karren Reish
Library of Michigan
Library Grants Coordinator
517-241-0021

From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Rachel Cook via lstac
Sent: Friday, March 19, 2021 12:21 PM
To: Debbie Hall <debbie.hall at arkansas.gov<mailto:debbie.hall at arkansas.gov>>
Cc: lstac at listsmart.osl.state.or.us<mailto:lstac at listsmart.osl.state.or.us> <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: Re: [lstac] Subgrant question

CAUTION: This is an External email. Please send suspicious emails to abuse at michigan.gov<mailto:abuse at michigan.gov>

Hi Debbie and all!

Yes, libraries receiving subgrants need to be registered in SAM.gov.  I am not quite sure what your second question means.  This is a link to IMLS legal references<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.imls.gov*2Fgrants*2Fmanage-your-award*2Fadministration*2Flegal-references&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717329965*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=SU19nm*2Bd1uIwmCGVoMuPK2eDZ7YHg*2BYidEVhWf4a3w0*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJQ!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865Piyv-go$> from their manual.  I always refer to 2 CFR 200<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.ecfr.gov*2Fcgi-bin*2Ftext-idx*3Ftpl*3D*2Fecfrbrowse*2FTitle02*2F2cfr200_main_02.tpl&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717339921*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=aMXAkxnz8D9EAlyGgP3wDVSVBaS6ESdVE1XC3GHmLg4*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJSU!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865ej-6Ix0$> when I want to be clear on the guidance for this grant.  This is also a helpful overview<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.imls.gov*2Fsites*2Fdefault*2Ffiles*2Fstatutoryregulatoryoverview_dec2015.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717349886*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=POvclVOPx7vZ7Nm1f8LPKEThkYRXEJHDFImB4*2Fk8sNU*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865bjbHoRo$> of all the legislation that governs Grants to States.

Here is a link to our administrative guidelines<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fdocs.google.com*2Fdocument*2Fd*2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k*2Fedit&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717349886*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=ofyNitQREFhXXqtab8WPT1BNyNBLP*2FEP6m3nCVuFuKU*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865-wyk39s$> and also the pre-application guide<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Flibrary.utah.gov*2Fwp-content*2Fuploads*2F2020*2F08*2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717349886*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=DF4jDAW*2FSRxzwzMqsM7Fj2*2FBy*2FokvLDtd16AHC6dXKQ*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865xxrh6yg$> I create for our grantees.  The preapplication guide has a copy of the application, scoring rubric, guidance on paying staff, guidance on allowable costs, etc.  That is probably the most helpful of all my documents for a high level view of our granting process and requirements.

Please let me know if you have specific questions on my process, allowables, etc and I am happy to help how I can!  I will say, subgranting is actually my favorite thing we do with our LSTA funds.  The libraries often create amazing projects that are serving their community in ways we never could, and it is powerful to see what they can accomplish.  It can be a lift to make them happen, but it is always rewarding to read their final reports.

Thanks,
Rachel

On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>> wrote:
Hi all –

We do not provide subgrants and I have a couple of questions. I am aware, of course, about CIPA and other assurances and certifications, but -


1.       Do libraries have to register with SAM.gov if they receive a subgrant?

2.       A colleague who came to us from another state offered the following – is this correct?
Business systems having to be in place for PL’s to receive subgrants

•        Equipment (Property) - 2 CFR 215.34<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.govinfo.gov*2Fcontent*2Fpkg*2FCFR-2010-title2-vol1*2Fpdf*2FCFR-2010-title2-vol1-sec215-34.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717359835*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=v6PbIMQLQ*2FU1*2Ft8S1QFLw41N0wNOIGwF3uZErMT4qPQ*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJSU!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865Ogn0D0E$> – Equipment

•          Finance - 2 CFR 215.21<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.govinfo.gov*2Fcontent*2Fpkg*2FCFR-2005-title2-vol1*2Fpdf*2FCFR-2005-title2-vol1-sec215-21.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717359835*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=jtuHfa5PoS1iFNwbhrikdUhbbEaI1BZxeKTxKJVfmt8*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865jJIyYXY$>- Standards for Financial Management Systems

•         Personnel - 2 CFR 200.430<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.govinfo.gov*2Fcontent*2Fpkg*2FCFR-2014-title2-vol1*2Fpdf*2FCFR-2014-title2-vol1-sec200-430.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717369790*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=2MN8vl5nWqsKuna8QdvO54hoxnNq0D6g*2BofyMqqNE1k*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJQ!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865DVKXMGM$> - Compensation—Personal Services

•         Procurement (Purchasing) - 2 CFR 215.44<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.govinfo.gov*2Fcontent*2Fpkg*2FCFR-2010-title2-vol1*2Fpdf*2FCFR-2010-title2-vol1-sec215-44.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717369790*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=JKpVmDU9qMKILaOZrVV7aPKhxX4fM3BvYD31X*2FYT488*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJQ!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865hD1wuFg$> - Procurement Procedures

•         Travel - 2 CFR 200.474<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fwww.govinfo.gov*2Fcontent*2Fpkg*2FCFR-2014-title2-vol1*2Fpdf*2FCFR-2014-title2-vol1-sec200-474.pdf&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717379747*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=1ooNaOcmaYGiKCi8oe2p6PkCN2cysoVsmDlh7zlWj28*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865o-S_y3E$> – Travel Costs

I will be asking lots of questions and ask IMLS for a webinar or ZOOM (preferable) for those of us who do not provide subgrants.

Thank you so much –

Debbie Hall
Arkansas State Library


--
Rachel Cook
Grants Coordinator and Library Consultant
Utah State Library Division/Department of Heritage and Arts
250 N. 1950 W., Suite A<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fmaps.google.com*2F*3Fq*3D250*2BN.*2B1950*2BW.*2C*2BSuite*2BA*Salt*2BLake*2BCity*2C*2BUT*2B84116**A26entry*3Dgmail*26source*3Dg&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717379747*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=Uye5eX*2BwpO9jgYfPyyYL*2FQIxB92gJSt7bs0RLiOZCpQ*3D&reserved=0__;JSUlJSUlJSUlJSUlKiUlJSUlKiUlJSUlJSUlJSUlJSUlJSUlJSU!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865qO-AScE$>
Salt Lake City, UT 84116<https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fmaps.google.com*2F*3Fq*3D250*2BN.*2B1950*2BW.*2C*2BSuite*2BA*Salt*2BLake*2BCity*2C*2BUT*2B84116**A26entry*3Dgmail*26source*3Dg&data=04*7C01*7Creishk*40michigan.gov*7Cf2b05c369ff9400a50a108d8eaf30096*7Cd5fb7087377742ad966a892ef47225d1*7C0*7C1*7C637517676717389705*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C1000&sdata=oAFvbC7jZREXvu2fUUmp*2B0NhV*2B3KxP9j53sx0EdUL*2Bc*3D&reserved=0__;JSUlJSUlJSUlJSUlKiUlJSUlKiUlJSUlJSUlJSUlJSUlJSUlJSUl!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865pkG4Nds$>-7901
801-715-6722<tel:801.715.6722> phone 801-715-6767<tel:801.715.6767> fax
rcook at utah.gov<mailto:rcook at utah.gov>

I am working remotely until further notice.  I am available via email, the phone number above, or by virtual meeting.  Thanks for your patience!

State agency hours: Monday-Friday, 8 a.m. - 5 p.m.
My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.


--
___________________________

John D. Metz, Ph.D.
Deputy for Collections and Programs
Library of Virginia
Richmond, Virginia 23219

T. 804.692.3607
F. 804.692.3594
www.lva.virginia.gov<https://urldefense.com/v3/__http:/www.lva.virginia.gov__;!!HYmSToo!IdGd2BfjN8itZ7NobiZav1l9EfLqenAIzLxGpA07eyH6XsWLmgQ_1ZAXUd99E865sX9M61Q$>

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