[lstac] Subgrant question

Mon Mar 22 08:52:25 PDT 2021

Karen, great point.  For all of my applications, I just ask for the DUNS
number.  Anyone receiving federal grants, and usually any other kind of
grant, will have one.  I recommend they ask their financial office for it
if they don't know it, or they can look it up here:
https://www.dnb.com/duns-number/lookup.html

Also, the FSRS limit got raised to $30,000 this year!  This is from Teri's
Top Ten document as well.
[image: image.png]

On Mon, Mar 22, 2021 at 8:11 AM Egan, Karen via lstac <lstac at omls.oregon.gov>
wrote:

> Just to add to the mix for discussion ….. parallel to SAM.gov
> registration, is the FSRS.
>
>
>
> Where this becomes critical is subgrant awards equal to or greater than
> $25,000 must be entered in the Federal Funding Accountability &
> Transparency Act (FFATA) Subaward Reporting System aka FSRS Online
> Reporting System <https://www.fsrs.gov/>.
>
>
>
> It starts with your IMLS award number and you align all subgrants $25,000
> or greater in the system under that award number.  The $25,000 is
> cumulative so also consider multiple subgrants awarded to one agency under
> the same IMLS award.
>
>
>
> They key is that the subgrant must have a DUNS number.   While this is the
> required first step for SAMS registration, until that agency has a DUNS,
> you cannot enter their award in the FSRS.   DUNS are free
> <https://www.grants.gov/applicants/organization-registration/step-1-obtain-duns-number.html>,
> and we advise libraries to never pay for one.  Be aware that an agency can
> have more than one DUNS based on location.
>
> ‘
>
> The bottom line is that if you are considering any subgrants $25,000 or
> greater, collect DUNS from those libraries!
>
>
> Karen Egan, Associate Director
>
> Grants & Programs, Library Development
>
> Illinois State Library
>
> kegan at ilsos.gov
>
> 217-782-7749
>
>
>
> *Jesse White, Secretary of State and State Librarian*
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Metz, John
> via lstac
> *Sent:* Monday, March 22, 2021 8:46 AM
> *To:* Reish, Karren (MDE) <ReishK at michigan.gov>
> *Cc:* lstac at listsmart.osl.state.or.us <lstac at omls.oregon.gov>
> *Subject:* External: Re: [lstac] Subgrant question
>
>
>
> My understanding is the same as Karen's. Virginia does not normally
> subgrant, but we did so to distribute CAREs Act funds. Our recipients were
> not required to register with SAM because they were dealing with the
> Library of Virginia and not IMLS directly.
>
>
>
> On Mon, Mar 22, 2021 at 9:40 AM Reish, Karren (MDE) via lstac <
> lstac at omls.oregon.gov> wrote:
>
> I had understood the SAM.gov requirement as something for libraries that
> subgrant directly with IMLS – not an SLAA. I am incorrect? And I agree with
> Rachel about subgrants, libraries come up with great projects and it is
> very cool to be able to help.
>
>
>
> Karren Reish
>
> Library of Michigan
>
> Library Grants Coordinator
>
> 517-241-0021
>
>
>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Rachel Cook
> via lstac
> *Sent:* Friday, March 19, 2021 12:21 PM
> *To:* Debbie Hall <debbie.hall at arkansas.gov>
> *Cc:* lstac at listsmart.osl.state.or.us <lstac at omls.oregon.gov>
> *Subject:* Re: [lstac] Subgrant question
>
>
>
> *CAUTION: This is an External email. Please send suspicious emails to
> abuse at michigan.gov <abuse at michigan.gov>*
>
>
>
> Hi Debbie and all!
>
>
>
> Yes, libraries receiving subgrants need to be registered in SAM.gov.  I am
> not quite sure what your second question means.  This is a link to IMLS legal
> references
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fgrants%2Fmanage-your-award%2Fadministration%2Flegal-references&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717329965%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SU19nm%2Bd1uIwmCGVoMuPK2eDZ7YHg%2BYidEVhWf4a3w0%3D&reserved=0>
> from their manual.  I always refer to 2 CFR 200
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcgi-bin%2Ftext-idx%3Ftpl%3D%2Fecfrbrowse%2FTitle02%2F2cfr200_main_02.tpl&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717339921%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aMXAkxnz8D9EAlyGgP3wDVSVBaS6ESdVE1XC3GHmLg4%3D&reserved=0>
> when I want to be clear on the guidance for this grant.  This is also a helpful
> overview
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Fstatutoryregulatoryoverview_dec2015.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=POvclVOPx7vZ7Nm1f8LPKEThkYRXEJHDFImB4%2Fk8sNU%3D&reserved=0>
> of all the legislation that governs Grants to States.
>
>
>
> Here is a link to our administrative guidelines
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k%2Fedit&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ofyNitQREFhXXqtab8WPT1BNyNBLP%2FEP6m3nCVuFuKU%3D&reserved=0> and
> also the pre-application guide
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.utah.gov%2Fwp-content%2Fuploads%2F2020%2F08%2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DF4jDAW%2FSRxzwzMqsM7Fj2%2FBy%2FokvLDtd16AHC6dXKQ%3D&reserved=0>
> I create for our grantees.  The preapplication guide has a copy of the
> application, scoring rubric, guidance on paying staff, guidance on
> allowable costs, etc.  That is probably the most helpful of all my
> documents for a high level view of our granting process and requirements.
>
>
>
> Please let me know if you have specific questions on my process,
> allowables, etc and I am happy to help how I can!  I will say, subgranting
> is actually my favorite thing we do with our LSTA funds.  The libraries
> often create amazing projects that are serving their community in ways we
> never could, and it is powerful to see what they can accomplish.  It can be
> a lift to make them happen, but it is always rewarding to read their final
> reports.
>
>
>
> Thanks,
>
> Rachel
>
>
>
> On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <
> lstac at omls.oregon.gov> wrote:
>
> Hi all –
>
>
>
> We do not provide subgrants and I have a couple of questions. I am aware,
> of course, about CIPA and other assurances and certifications, but -
>
>
>
> 1.       Do libraries have to register with SAM.gov if they receive a
> subgrant?
>
> 2.       A colleague who came to us from another state offered the
> following – is this correct?
>
> Business systems having to be in place for PL’s to receive subgrants
>
> ·        Equipment (Property) - 2 CFR 215.34
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-34.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=v6PbIMQLQ%2FU1%2Ft8S1QFLw41N0wNOIGwF3uZErMT4qPQ%3D&reserved=0>
> – Equipment
>
> •          Finance - 2 CFR 215.21
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2005-title2-vol1%2Fpdf%2FCFR-2005-title2-vol1-sec215-21.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jtuHfa5PoS1iFNwbhrikdUhbbEaI1BZxeKTxKJVfmt8%3D&reserved=0>-
> Standards for Financial Management Systems
>
> •         Personnel - 2 CFR 200.430
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-430.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2MN8vl5nWqsKuna8QdvO54hoxnNq0D6g%2BofyMqqNE1k%3D&reserved=0>
> - Compensation—Personal Services
>
> •         Procurement (Purchasing) - 2 CFR 215.44
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-44.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JKpVmDU9qMKILaOZrVV7aPKhxX4fM3BvYD31X%2FYT488%3D&reserved=0>
> - Procurement Procedures
>
> •         Travel - 2 CFR 200.474
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-474.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1ooNaOcmaYGiKCi8oe2p6PkCN2cysoVsmDlh7zlWj28%3D&reserved=0>
> – Travel Costs
>
>
>
> I will be asking lots of questions and ask IMLS for a webinar or ZOOM
> (preferable) for those of us who do not provide subgrants.
>
>
>
> Thank you so much –
>
>
>
> Debbie Hall
>
> Arkansas State Library
>
>
>
>
> --
>
> *Rachel Cook*
>
> *Grants Coordinator and Library Consultant*
>
> *Utah State Library Division/Department of Heritage and Arts*
>
> *250 N. 1950 W., Suite A
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Uye5eX%2BwpO9jgYfPyyYL%2FQIxB92gJSt7bs0RLiOZCpQ%3D&reserved=0>*
>
> *Salt Lake City, UT 84116
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717389705%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=oAFvbC7jZREXvu2fUUmp%2B0NhV%2B3KxP9j53sx0EdUL%2Bc%3D&reserved=0>-7901*
>
> *801-715-6722 <801.715.6722> phone 801-715-6767 <801.715.6767> fax*
>
> rcook at utah.gov
>
>
>
> *I am working remotely until further notice.  I am available via email,
> the phone number above, or by virtual meeting.  Thanks for your patience!*
>
>
>
> *State agency hours: Monday-Friday, 8 a.m. - 5 p.m.*
>
> *My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.*
>
>
>
>
> --
>
> ___________________________
>
>
>
> John D. Metz, Ph.D.
>
> Deputy for Collections and Programs
>
> Library of Virginia
>
> Richmond, Virginia 23219
>
>
>
> T. 804.692.3607
>
> F. 804.692.3594
>
> www.lva.virginia.gov
>
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>

-- 
*Rachel Cook*
*Grants Coordinator and Library Consultant*
*Utah State Library Division/Department of Heritage and Arts*
*250 N. 1950 W., Suite A
<https://maps.google.com/?q=250+N.+1950+W.,+Suite+A*Salt+Lake+City,+UT+84116*&entry=gmail&source=g>*
*Salt Lake City, UT 84116
<https://maps.google.com/?q=250+N.+1950+W.,+Suite+A*Salt+Lake+City,+UT+84116*&entry=gmail&source=g>-7901*
*801-715-6722 <801.715.6722> phone 801-715-6767 <801.715.6767> fax*
rcook at utah.gov

*I am working remotely until further notice.  I am available via email, the
phone number above, or by virtual meeting.  Thanks for your patience!*

*State agency hours: Monday-Friday, 8 a.m. - 5 p.m.*
*My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.*
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