[lstac] FW: Registration in SAM.gov is Different from Only Getting a UEI; Here’s What You Need to Know

Wed Jan 19 12:42:00 PST 2022

From: General Services Administration <gsa at notify.gsa.gov>
Sent: Tuesday, January 18, 2022 1:35 PM
To: Erica McCormick <emccormick at tsl.texas.gov>
Subject: Registration in SAM.gov is Different from Only Getting a UEI; Here’s What You Need to Know

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If you are new to the federal marketplace, you may not know what it means to “register” in SAM.gov versus just getting a unique entity identifier (or “UEI” as we sometimes call it).

First, what is a UEI?

Today, the federal government uses the DUNS Number, issued by Dun & Bradstreet, to identify businesses and organizations as unique. Each unique business or organization is referred to as an “entity” on SAM.gov. Each entity that does business with the government by bidding on contracts or applying for grants, and certain subawardees, need a DUNS Number to conduct business with federal agencies.

Effective April 4, 2022, the federal government will stop using the DUNS Number and start using a new identifier, the Unique Entity ID (SAM), to identify businesses and organizations as unique. Like the DUNS Number, the UEI will be required to do business with the government.

What Does it Mean to Get a UEI?

Getting a UEI is a validation that your entity is what you say it is: a unique organization with its own physical address. Just getting a UEI assigned does not mean your organization is eligible for federal awards. SAM.gov will validate and assign a UEI to your organization even if you do not intend to register your entity in SAM.gov. “Getting a UEI” in SAM.gov refers to just that—getting a UEI only, not registration. If you are only interested in participating in the award process as a sub-awardee or other situations when registration is not required, then getting only a UEI is the right option for you.

Unique Entity IDs (SAM) do not expire, and if you choose to register your entity later, you will keep the same Unique Entity ID (SAM).

What Does it Mean to Register Your Entity?

“Entity Registration” is a more involved process where you provide certain information about your organization and get a UEI along the way (if you don’t already have one). “Register” in SAM.gov always refers to entity registration. If you are interested in participating in the award process as a primary contractor or awardee—the one that bids directly or applies for the award—then registering is the right option for you.

Registration requires you to provide detailed information about your organization, potentially including representations and certifications (we call them “Reps & Certs”), tax information, assertions (organization size metrics, NAICS codes, etc.), and more. Your registration must be updated (renewed) every year to remain active and keep you eligible for federal awards.

Where Do I Go to Get a Unique Entity ID (SAM)?
·  If you have an entity registration (even if your registration has expired), you already have a Unique Entity ID (SAM). You can find it by selecting the Entity Management widget in your Workspace on SAM.gov or by signing in and searching entity information.
·  If you are a sub-awardee now or want to be one in the future, choose “Get Started” on the SAM.gov homepage and “Get a UEI.” Do not choose “Register Entity.”
·  If you want to bid as a primary awardee on a contract or grant now or in the future, you need to register your entity. A Unique Entity ID (SAM) will be assigned to you as part of registering. Choose “Get Started” on the SAM.gov homepage and “Register Entity.”

Check out this FAQ<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2Fl%2FeyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjAxMTguNTE5Nzc0NjEiLCJ1cmwiOiJodHRwczovL3d3dy5mc2QuZ292L2dzYWZzZF9zcD9pZD1rYl9hcnRpY2xlX3ZpZXcmc3lzcGFybV9hcnRpY2xlPUtCMDA1MTIxNCZ1dG1fbWVkaXVtPWVtYWlsJnV0bV9zb3VyY2U9Z292RGVsaXZlcnkifQ.ZwlsDfpTRR_GAKxSuhh1848NtBEzkMbw3JIBVzAmIfk%2Fs%2F1085495037%2Fbr%2F125260108637-l&data=04%7C01%7Cemccormick%40tsl.texas.gov%7C8b07b9d3936a48e7564b08d9dab99714%7Ca4597bff9f384145a0334a2168399a5e%7C0%7C0%7C637781313118019460%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=vCKGKLCpimaAEFAVonH5ueNMg8dcaevf3mk0EvQNedI%3D&reserved=0> for more on the difference between getting a UEI and registering your entity. And if you have more questions about the transition from the DUNS Number to the Unique Entity ID (SAM), please check out our list of FAQs<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2Fl%2FeyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjAxMTguNTE5Nzc0NjEiLCJ1cmwiOiJodHRwczovL3d3dy5mc2QuZ292L2dzYWZzZF9zcD9pZD1rYl9hcnRpY2xlX3ZpZXcmc3lzcGFybV9hcnRpY2xlPUtCMDA0NjQ4MiZ1dG1fbWVkaXVtPWVtYWlsJnV0bV9zb3VyY2U9Z292RGVsaXZlcnkifQ.JApjneWLaXydAgI4yBLMvc4IglWXAXRnygq7slZfAR0%2Fs%2F1085495037%2Fbr%2F125260108637-l&data=04%7C01%7Cemccormick%40tsl.texas.gov%7C8b07b9d3936a48e7564b08d9dab99714%7Ca4597bff9f384145a0334a2168399a5e%7C0%7C0%7C637781313118019460%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=FwTSsHKRgVECubreZuEG6PGp%2BGoyv1ZgxYrbjYZhm1k%3D&reserved=0> on FSD.gov.

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