[lstac] [External] Re: Indirect Cost Rate Documentation

Thu Aug 3 10:29:07 PDT 2023

Thank you all so much! I will lower my standards a bit for our de
minimus users. :)

Thanks,
Rachel

On Wed, Aug 2, 2023 at 4:41 PM Prince, Catherine <
catherine.prince at dncr.nc.gov> wrote:

> We have folks use their federally negotiated rate in most cases but do
> have a few libraries that use the de minimus.  We don’t require any
> documentation besides a copy of the rate agreement and don’t ask for
> anything for the de minimus.
>
>
>
> *Catherine M. Prince *(she, her, hers)
>
> Please note my email address has changed: catherine.prince at dncr.nc.gov
>
> Federal Programs Consultant
>
> NC Dept. of Natural and Cultural Resources
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> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Egan, Karen
> via lstac
> *Sent:* Wednesday, August 2, 2023 6:01 PM
> *To:* Rachel Cook <rcook at utah.gov>; LSTA Coordinators List <
> lstac at omls.oregon.gov>
> *Subject:* [External] Re: [lstac] Indirect Cost Rate Documentation
>
>
>
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>
> Hi Rachel,
>
>
>
> Is their indirect rate negotiated or are they receiving the flat 10% ?
>
>
>
> Quoting
> https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.413
>
>
>
> “(f) In addition to the procedures outlined in the appendices in paragraph
> (e) <https://www.ecfr.gov/current/title-2/section-200.414#p-200.414(e)>
> of this section, any non-Federal entity that does not have a current
> negotiated (including provisional) rate, except for those non-Federal
> entities described in appendix VII to this part, paragraph D.1.b, may elect
> to charge a de minimis rate of 10% of modified total direct costs (MTDC)
> which may be used indefinitely*. No documentation is required to justify
> the 10% de minimis indirect cost rate.* As described in § 200.403
> <https://www.ecfr.gov/current/title-2/section-200.403>, costs must be
> consistently charged as either indirect or direct costs, but may not be
> double charged or inconsistently charged as both. If chosen, this
> methodology once elected must be used consistently for all Federal awards
> until such time as a non-Federal entity chooses to negotiate for a rate,
> which the non-Federal entity may apply to do at any time. “
>
>
>
> Hope this helps!
>
>
>
>
>
>
>
> [image: A close-up of a coin Description automatically generated with
> medium confidence]
>
> *Karen Egan*
>
> *Associate Director, Grants & Programs*
>
> *Secretary of State Alexi Giannoulias *
>
> Illinois State Library, 300 S. Second Street, Springfield, IL   62701
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>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Heilig, Jean
> via lstac
> *Sent:* Wednesday, August 2, 2023 4:33 PM
> *To:* Rachel Cook <rcook at utah.gov>; LSTA Coordinators List <
> lstac at omls.oregon.gov>
> *Subject:* External: Re: [lstac] Indirect Cost Rate Documentation
>
>
>
> Hi Rachel,
>
> We only have Academic Libraries and School Districts asking for indirect
> costs.  We require them to submit documentation of their Federally or State
> negotiated rates and call it good. We do not ask for documentation of
> actual expenditures.
>
>
>
> Jean
>
>
>
>
>
>
>
> *Jean Marie**** Heilig*
>
> *, *
>
> *MLIS, MBA*
>
> *Fiscal Officer; LSTA Grant Coordinator*
>
> Colorado State Library
>
> <http://www.cde.state.co.us/>
>
> P 303.866.6731 | C: 303-551-4711 <303.866.6731%20%7C%20C:%20303-551-4711>
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> 201 East Colfax Avenue, Room 309, Denver, CO 80203
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> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *Rachel Cook
> via lstac
> *Sent:* Wednesday, August 2, 2023 3:24 PM
> *To:* LSTA Coordinators List <lstac at omls.oregon.gov>
> *Subject:* [lstac] Indirect Cost Rate Documentation
>
>
>
> Hi all!
>
>
>
> When you have grantees claim indirect cost rates, what kind of
> documentation do you require for those costs? I have been requiring very
> clear documentation such as pay stubs or utility bills, but some of my
> grantees that always claim indirect costs from other grants seem confused
> as to why I am asking for that. Am I asking for too much?
>
>
>
> Thanks!
>
> Rachel
>
>
>
> --
>
> *Rachel Cook*
>
> *GRANTS COORDINATOR/LIBRARY CONSULTANT*
>
> State Library Division <https://library.utah.gov/> | 801.715.6722
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>
>
>
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