[lstac] Bundled Goods

[Kelyn Ralya]

Something else to think about.  Sometimes the over $5,000 issue extends to more than an individual item.  For example, we have had subgrantees receive LSTA grants for RFID systems.  Although the individual components (i.e. gates, self-check, etc.) may cost less than $5,000, since they all have to work together to make it function, it is considered as one unit and therefore meets the equipment definition and may require prior approval from IMLS.  (Trust me. Dennis and I have been down this road.)

Kelyn


Kelyn L. Ralya
Assistant Director / LSTA Coordinator
Alabama Public Library Service
6030 Monticello Drive
Montgomery, AL  36130
(800) 723-8459 x3976 (in Alabama)
(334) 213-3976
(334) 213-3993 FAX
kralya at apls.state.al.us<mailto:kralya at apls.state.al.us>



From: lstac <lstac-bounces at omls.oregon.gov> on behalf of Sulin Jones via lstac <lstac at omls.oregon.gov>
Reply-To: Sulin Jones <SulinJones at admin.nv.gov>
Date: Thursday, June 1, 2023 at 12:13 PM
To: Rachel Cook <rcook at utah.gov>, "Forbes, Lyndsay (BLC)" <lyndsay.forbes at state.ma.us>
Cc: "lstac at omls.oregon.gov" <lstac at omls.oregon.gov>, "Harmon, Meghan L." <MHarmon at ilsos.gov>
Subject: Re: [lstac] Bundled Goods

I agree with Rachel.
Plus, if you do treat it as equipment, IMLS will have to approve it!

I had something similar (those tablet checkout kiosks) and the vendor did supply a cost breakdown, when pushed.

From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Rachel Cook via lstac
Sent: Thursday, June 01, 2023 9:54 AM
To: Forbes, Lyndsay (BLC) <lyndsay.forbes at state.ma.us>
Cc: lstac at omls.oregon.gov; Harmon, Meghan L. <MHarmon at ilsos.gov>
Subject: Re: [lstac] Bundled Goods


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I actually would not consider this equipment because equipment is defined as one single item costing over $5000. Ultimately, I would separate services and supplies if I could, but if they really can't give you a broken out invoice, I would put it all as supplies/materials. Just my two cents!

Thanks,
Rachel

On Thu, Jun 1, 2023 at 10:51 AM Forbes, Lyndsay (BLC) via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>> wrote:
If I couldn’t get any documentation from them for the costs of the individual items, I would treat it as equipment.


Lyndsay Forbes
Project Manager and Grants Specialist
Massachusetts Board of Library Commissioners
617-725-1860 x252
857-488-6616 (mobile)


From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Harmon, Meghan L. via lstac
Sent: Thursday, June 1, 2023 12:40 PM
To: lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>
Subject: [lstac] Bundled Goods

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Could you weigh in on a budget question, please? We have a library that is purchasing two “kits” for $12,711.50 each.  Initially, this was placed under “Equipment,” so we inquired.  Here are the contents of the kit:
“Each kit contains 10 headsets with perpetual licenses, 2 teacher devices with perpetual licenses, and several other things including controllers, batteries, chargers, and the case itself.”
Now we are conflicted!  Is it Equipment because it’s over $5,000?  Is it Supplies because the contents of the kit don’t contain any overly expensive items?  Could even a portion of this be Services because the of the licenses?
Because the items are bundled at a discount, they don’t know the individual prices for each piece.  Hmm... what would you do?


Meghan Harmon
Library Development Group
Illinois State Library
Gwendolyn Brooks Building
300 South Second Street
Springfield, IL  62701-1796
217-524-5867 mharmon at ilsos.gov<mailto:mharmon at ilsos.gov>

Alexi Giannoulias – Secretary of State and State Librarian

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