[lstac] Grant Compliance for State and Federal Grants

[Erica McCormick]

Shannon,

I’m sorry to hear that something that is so consistent is causing you trouble.

Texas treats state and federal grants the same. The state standards pretty much mirror federal guidelines. I’m sure having the state standards in writing mirroring the fed guidelines helps. Plus, it’s easier for the administrators for everything to be evaluated on the same criteria.

You would think both sets of standards plus the risk assessment should be enough to establish precedence and defend against protests.

We have not had any protests or been challenged. But it only takes one to throw a wrench in the system.

I agree with Maura about following our rules if you want funding and fiduciary duty.

Good luck.



From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Maura Walsh via lstac
Sent: Wednesday, January 29, 2025 5:01 PM
To: Shannan Furlow <sfurlow at georgialibraries.org>; LSTA Coordinators List <lstac at omls.oregon.gov>
Subject: Re: [lstac] Grant Compliance for State and Federal Grants

Hi Shannan,
We do the same – and if applicants want your funding, they should follow your rules. I can’t imagine any good reason for protesting.
We do grants with both funding sources, and require the same type of risk assessment, UEI, and signature authorities. My answer would be that best practices are best practices and we need to be equally vigilant in our stewardship of all monies – state or federal – that are entrusted to us. It is our fiduciary duty.
The differences we sometimes have with state vs federal funded awards may have to do with lighter reporting & evaluation requirements, different allowable costs (if we wish), and the ability to issue funding up front instead of strictly on a reimbursement basis. (We’re currently issuing a round of grants with 90% of funding provided upon a signed agreement and the remaining 10% when the project is completed with documentation of all costs and completed reports.)
Of course, it we were to use a project as match/MOE for our LSTA funding, we would have the same requirements as we do with LSTA funds.
I hope this is helpful – and correct! 😊 It’s been a long day/week and past my ‘sell by’ date for today. If you need more info or examples, just let me know.
Best,
Maura
Maura Walsh, MLIS (she/her/hers)
Grants Manager and LSTA Coordinator
New Jersey State Library
P: (609) 278-2640 x136
E. mwalsh at njstatelib.org<mailto:mwalsh at njstatelib.org>
W. www.njstatelib.org<https://www.njstatelib.org/>
185 West State Street
P.O. Box 520, Trenton, NJ  08625

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From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Shannan Furlow via lstac
Sent: Wednesday, January 29, 2025 5:17 PM
To: LSTA Coordinators List <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: [lstac] Grant Compliance for State and Federal Grants

Hello all,

I am experiencing an issue with grant compliance that overlaps between state-funded and federally-funded grants. Do you issue subgrants from state funding sources as well as federal funding sources? Do you apply the same grant compliance to both sources of grant funding? Right now, we issue grants from both funding sources and require the same compliance between each. For example, if a recipient is on corrective action for audit and financial purposes, this applies to both state and federal grants as the issue is with the recipient regardless of funding source. We also require an active UEI for both state and federal grants. We are being challenged about this process and I wondered if anyone had experienced anything similar. Any insight would be greatly appreciated. Thank you!

Shannan


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Shannan R. Furlow, MLIS

Director of LSTA and Sponsored Programs

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