[lstac] Lender/Borrower Support Grants

[Melanie Boyd]

Hello Coordinators,

We're having an ongoing conversation about reimbursements for Lender and
Borrower support grants here at the Utah State Library. Libraries complain
about all the receipts they must save and submit in order to be reimbursed.
I'd love to get rid of that requirement. I wonder how those of you offering
this type of support handle this?

Background:

   - We at USL decide eligibility and award with an internal formula;
   eligible recipients receive an award letter from us and then must complete
   an "application" in our grants portal (Salesforce) which then allows us to
   process award payments to them.
   - For LSTA2025 we have allowed up to $3,000 towards OCLC costs, since
   they need that software add-on to participate. This also reduces the number
   of receipts they need to submit to meet their award amount.
   - Any libraries qualifying for an award above the $3K must submit ILL
   receipts. We all dislike this because it's a time burden.
   - Of course, we have access to the ILL data and know the volume for each
   library
   - The most recent data I find on cost per ILL is through a new tool from
   OCLC
   <https://www.oclc.org/research/areas/systemwide-library/interlibrary-cost-calculator.html>,
   which appears to have data from only five libraries as of today... I might
   be interested in suggesting our libraries participate in this, depending on
   what I hear from you all

Thanks in advance for your input!
Melanie

-- 

Melanie Boyd

*Grants Coordinator and Library Consultant*

State Library Division <https://library.utah.gov/> | office 801.715.6740
mobile 801.535.2513

250 North 1950 West, Ste. A

Salt Lake City, Utah 84116-7901

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