[lstac] Draw down question

Wed Oct 29 07:14:00 PDT 2025

 For Arizona:

  1.  When do you start spending your award?  Do you spend in both years of the award or just in the second year?
     *   We start spending in the second year except for subgrant awards, which can be requested any time from the date of award (usually late May). This year, however, has been an exception. We asked subgrant awardees to request their funds ASAP. We also frontloaded a lot of subscription purchases that we usually leave for the second year.
  2.  How often do you request a drawdown of your awarded funds?
     *   Like Missouri, we had moved to twice per month to match the state pay cycle; however, this year it's been every 30 days, which is about how long it takes us to fully expend the previous drawdown.

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Chris Guerra
Grants Consultant & State Data Coordinator
Arizona State Library, Archives & Public Records

Email: cguerra at azlibrary.gov<mailto:cguerra at azlibrary.gov>
Office: (602) 542-6200
Fax: (602) 542-3260

1700 W Washington St, B-002 | Phoenix, AZ | 85007

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From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Blauvelt, Terry via lstac
Sent: Wednesday, October 29, 2025 6:38 AM
To: Reish, Karren (MDE) <ReishK at michigan.gov>; Jennifer Cowan-Henderson via lstac <lstac at omls.oregon.gov>; Jennifer Cowan-Henderson <Jennifer.Cowan-Henderson at tnsos.gov>
Subject: Re: [lstac] Draw down question

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Missouri:

  1.  When do you start spending your award?  Do you spend in both years of the award or just in the second year?

     *   Missouri spends in both years

  1.  How often do you request a drawdown of your awarded funds?

     *   Missouri under normal circumstances requests a drawdown twice per month based on the state pay cycle. We have been requesting weekly drawdowns for the past several months and waiting until the funds are in the account before making the payment (takes about two weeks).

Thank you,

Terry

Terry V. Blauvelt
Library Development Coordinator
Missouri State Library
(417)526-1087

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From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Reish, Karren (MDE) via lstac
Sent: Wednesday, October 29, 2025 8:33 AM
To: Jennifer Cowan-Henderson via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>; Jennifer Cowan-Henderson <Jennifer.Cowan-Henderson at tnsos.gov<mailto:Jennifer.Cowan-Henderson at tnsos.gov>>
Subject: Re: [lstac] Draw down question

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Jennifer, Michigan is similar. But we do have some costs that are charged in a calendar year so we recode those that fall into the next award's time period as soon as we get the allotment.

Karren Reish

Library Grants Coordinator

Library of Michigan

517-241-0021 / www.mi.gov/lsta<https://urldefense.com/v3/__http:/www.mi.gov/lsta__;!!EErPFA7f--AJOw!CKIiovq7A5_apMad2TeFG5NrmhFm-h7DhSxR6LKZHcMwZ5FN8wDVoxX2mKQhvfZgWN6M0FcKb8sdXKNnrFL5Y0IQnOvf$>

________________________________
From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> on behalf of Jennifer Cowan-Henderson via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Sent: Wednesday, October 29, 2025 9:13 AM
To: LSTA Coordinators <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: [lstac] Draw down question

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Good morning from rainy Tennessee!

I've got two questions regarding how other states approach spending.  If you have a chance to reply, it'll be appreciated.  How TN handles these questions is included, in case you're curious as well!

  1.  When do you start spending your award?  Do you spend in both years of the award or just in the second year?

     *   Tennessee spends in the 2nd year

  1.  How often do you request a drawdown of your awarded funds?

     *   Tennessee typically requests a drawdown quarterly

Thanks in advance!

Jennifer

New email: Jennifer.Cowan-Henderson at tnsos.gov<mailto:Jennifer.Cowan-Henderson at tnsos.gov>

Jennifer Cowan-Henderson | Director of Planning and Development

Tennessee State Library & Archives

Office of Tennessee Secretary of State Tre Hargett

1001 Rep. John Lewis Way N.

Nashville, TN 37219

Phone: 615-741-1923

Fax: 615-532-9904

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