[MyOEBB] Revised Exchange Notice Templates now on OEBB website

[MyOEBB system updates]

Dear Business Managers, Superintendents and Benefits Administrators:

The template letters available on the Healthcare Reform page<http://www.oregon.gov/oha/OEBB/Pages/HealthCareReform.aspx> of the OEBB website to help OEBB-participating entities comply with the federal exchange notice requirements, have been updated. Detailed instructions are available below the template links.

TEMPLATE for New Hires "Not Eligible for Benefits"<http://authoring-cms.oregon.egov.com/oha/OEBB/entity/docs/ACA/Template_New_Hire_Ltr-NonBenefitsEligible-Rev120114.doc> (revised Dec. 1, 2014)
Use this template to notify employees who are not eligible for benefits.

TEMPLATE for New Hires "Benefits Eligible"<http://authoring-cms.oregon.egov.com/oha/OEBB/entity/docs/ACA/Template_New_Hire_Ltr-BenefitsEligible-Rev120114.doc> (revised Dec. 1, 2014)
Use this template to notify benefits-eligible employees hired October 1, 2013 or later.
Beginning October 1, 2013, notify each new employee within their first 14 days of employment.
The two templates above can be used to notify employees hired on or after October 1, 2013.

This notification may be mailed to the employee's home, or it may be hand-delivered directly to the employee. It may also be included in a new-hire information packet, but that packet must be hand-delivered directly to the employee or delivered via first-class USPS mail.

Note that sending the notice via email will NOT comply with the federal requirement. In addition, other alternate delivery methods, such as making the notification available online, making multiple copies of the notification generally available in a common area, or providing a link to the notification rather than providing the full notice, will NOT comply with the federal requirement.

Employers must ensure that each new employee receives the proper notification within their first 14 days of employment either by mailing the notice first-class USPS mail or hand-delivering it directly to the employee.

If you have any questions, please contact OEBB Member Services at 888-469-6322 or oebb.benefits at oregon.gov<mailto:oebb.benefits at oregon.gov>.

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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