[MyOEBB] MyOEBB System Rollover and downtime

[MyOEBB system updates]

Hello

MyOEBB will be down for our system rollovers for open enrollment on both Friday, August 4th and Monday, August 14th.

The MyOEBB systems will be unavailable during each of these two days.  During this time, OEBB will terminate all medical, dental and vision plans effective September 30, 2017, and we will mass-enroll groups in Basic Life, Basic AD&D, Basic Dependent Life, Mandatory Short-Term and Long-Term Disability and Long-Term Care plans.  Additionally, OEBB will be removing the Medicare flag for members or dependents marked as "No" (not eligible for Medicare) which will prompt the member to answer this question when enrolling for the 2017-18 plan year.  Members or dependents marked "Yes" (Medicare eligible) will remain flagged "Yes".
What can entities do to make sure their employees are ready in MyOEBB prior to these down times?

  1.  Make sure your employees have the correct Employment/Member Types.
>  This means if you have an employee changing from an Administrator to a Superintendent employment type effective October 1st please ensure they are labeled that way in MyOEBB with the appropriate effective date of the change.

  1.  Make sure all your eligible employees are in MyOEBB.
>  Ensure all eligible employees are in MyOEBB prior to the rollovers so they can be mass enrolled in any appropriate plans.  If an eligible employee is not in MyOEBB prior to the rollovers, you will need to manually enroll them in Basic and Mandatory Plans.

  1.  Make sure all your non-eligible employees are termed out of MyOEBB.
>  Terminate all employees in MyOEBB who, as of October 1, 2017, will not be eligible for benefits with your entity.  Ineligible employees remaining in the system may show up on the October invoice due to being mass enrolled in plans or they may mistakenly enroll themselves in the Member Module during Open Enrollment.

  1.  Make sure all salary information is entered in MyOEBB.
>  In order for your entity to be invoiced correctly, salary information should reflect their current salary in MyOEBB.  Please make sure you enter the salary with the correct effective date in MyOEBB to avoid being invoiced incorrectly.

  1.  Make sure all New Hires have a New Hire QSC.
>  To prevent New Hires from being enrolled with a 12-month wait on their dental plans, please make sure you give each New Hire a New Hire QSC as you set them up in MyOEBB.  The New Hire will use this QSC first and then be in regular Open Enrollment mode.
OEBB will make the following reports available in your Document Management area after August 4th and again after August 14th.
>  Employees mass enrolled in Basic Life, Basic AD&D, Basic Dependent Life,  Mandatory Short-Term Disability, Mandatory Long-Term Disability and Mandatory Long-Term Care
>  Employees who do not have medical coverage
>  Employees who do not have dental coverage
>  Employees who do not have vision coverage
>  Salary Information for each employee
>  Plan Discrepancies

Thanks
Linda Freeze
OEBB Benefits Manager
OREGON HEALTH AUTHORITY
Health Policy and Analytics
linda.freeze at state.or.us<mailto:linda.freeze at oregon.gov>
Phone: 503.378.3329
http://www.oregon.gov/OHA/OEBB

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