[Oac-link] Meeting Notes 04/18/12

[SIMONSEN Vicki * SSD SPO]

Hi everyone, 

 

I know my notes are late, but I will try to do better next time. 

 

Pam Johnson and Vicky Narkon presented updates and info for some of the
ORPIN 2.0 features. 

 

For the Select Site (Shopping) module:

 

They talked about "Punch Outs" which are actual icons for some of the
larger contracts like Dell and Office Max that have a lot of items.  Not
all large contracts have the punch out option yet, but they are designed
to take your purchasing staff directly to the supplier catalog to make
ordering easier.   When you get to the catalog site, you will log in the
same as you do today to create your PO, etc.   The beauty of punch outs
is that your purchasing staff will only see the items that have been
negotiated on the Oregon Price Agreements.    

 

This process will make reporting easier and more accurate - these
reports will help you keep track of what your agency spends, it can help
you identify where you have saved money, etc. 

 

Roles will be set up for different workflow step approvals.  For
example, workflow steps will be used to progress the PO to a person to
approve the order or put in the payment information, etc.   

 

There will be a P-Card Marketplace module that will be used by ORCPP
organizations for their purchasing needs. 

 

There will be a Sourcing Module that will be used for posting notices
and opportunities. 

 

There will be a Settle Management Module that can used to interface with
your accounting systems.  If we all decide to use this, we will be able
to get rid of ADPICS because it will interface with R*STARS.   

 

Vicky N. touched on the training plan she is working on for getting you
all up to speed before we go live. 

 

Set up will entail a lot of work for all of us up front, but it will be
a lot easier in the long run.  Because of this, I can't stress enough
how important it will be for you all to clean up your list of users.  

 

            I have attached the three handouts we passed out, and I am
also including the instructions again for the easier way to inactivate
the ORPIN user accounts that are no longer valid for your agency. 

 

The next meeting is scheduled for May 16th in Mt Mazama and I hope to be
able to show you what the punch out page looks like and how it works.  

 

 

Respectfully, 

 

Vicki Simonsen

Operations and Policy Analyst

DAS - State Procurement Office

ORPIN Help Desk:  503-378-4642

Desk: 503-378-5216

Fax: 503-373-1626

Data Classification: Level 1 - Published

 

Office hours: Tuesday - Friday, 7:30 AM - 6:30 PM  

 

 

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