[OEBBBUSMAN] FW: OEBB -- Upcoming Insurance Committee Meetings -- Planning and Prep

Wed Mar 2 12:02:16 PST 2011

We sent the notice below to ESD representatives a couple of weeks ago.
You may have already been contacted by your ESD about any interest in
setting up insurance committee meetings for the 2011-12 plan selection
process.  If you have and have already scheduled a meeting time or
times, you can disregard this e-mail. If you have been contacted, but
haven't yet responded with your date(s) and time(s), we urge you to do
so as soon as possible to assist both your ESD and OEBB in finalizing
and confirming locations, dates and times.  If you haven't heard from
your ESD, you can either contact them, or contact Rose Mann at 
rose.mann at state.or.us to verify whether a meeting or meetings have been
scheduled in your area.

Organizing these meetings in a central location helps us meet the demand
in the short period of time between releasing plan designs and rates and
the end of the school year.  We understand that limiting meetings to
ESDs only can be a major inconvenience for some districts and are
willing to consider coordinated efforts between districts and/or even
district-specific meetings when there are no other options.  Our intent
is to be as available as possible within the staffing and time
constraints we face.

We look forward to coming out and meeting with the employee groups
charged with making the plan selections for their coworkers and peers.
Please let us know if you have any questions or concerns.  Thank you.

Sincerely,

Denise L. Hall

Deputy Administrator

Oregon Educators Benefit Board

http://egov.oregon.gov/DAS/OEBB

(503) 378-5133

(503) 378-5832 FAX

OEBB has a new weight management program!  Pass it on..... 
http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml
<http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml>  

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

************************************ 

From: HALL Denise * OEBB 
Sent: Wednesday, February 16, 2011 1:49 PM
To: 'HALL Denise * OEBB'
Cc: MANN Rose * OEBB; 'TULLIS Linda * OEBB'
Subject: OEBB -- Upcoming Insurance Committee Meetings -- Planning and
Prep

In anticipation of the upcoming 2011-12 plan-year, OEBB and its
insurance carriers are beginning to prepare for meetings with as many
educational entity insurance committees, or groups of employees
responsible for the review of benefit plans and options in determining
which benefit plans will be offered to employees, as possible.  

Last year we moved to scheduling most insurance committee meetings
through the education service districts (ESDs) located throughout Oregon
using a regional approach.  We really appreciate the time and effort you
put into this last year!  We believe this helped us reach out to many
more insurance committees than we've been able to in the past and would
like to use this method again this year.

As a contact in one of the ESDs supporting districts in Oregon, we are
requesting you contact the benefit representative or business manager
for the districts in your service area to coordinate a date and/or time
for in-person insurance committee meetings -- limit two per ESD.  We
will be notifying individual districts later this week to anticipate
hearing from you regarding scheduling these meetings.  We will also
encourage districts that are unable to arrange a time that works with
their ESD to coordinate with other districts or community colleges in
their area to schedule meeting times. Our goal is for OEBB/carrier teams
to be able to complete all of the meetings needed in a specific area in
a two-to three-day period within the block of time designated for the
various areas of the state (see below).  The regions are broken up a
little differently than you see traditionally, so we identified the ESDs
and community colleges considered to be in each of the areas. 

*	Northeast Oregon & Northwest Oregon - Week of May 9
(Umatilla-Morrow; Union-Baker; Region 18; Malheur; Treasure Valley CC;
Blue Mountain CC; Northwest Regional; Clatsop CC; Oregon Coast CC;
Tillamook CC )

*	Southeast Oregon & Willamette Valley - Week of May 16  (Harney;
Lake; Klamath CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton
CC)

*	Central Oregon & Portland/Metro Area - Weeks of May 23 & June 6
(Grant; High Desert; Jefferson; Region 9; North Central; Central Oregon
CC; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland CC: Clackamas
CC; Mt. Hood CC)

*	Southwest Oregon & Willamette Valley - Week of May 30  (South
Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC;
Umpqua CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC)

We expect the presentations to last approximately 2 hours. OEBB staff
will provide the 2011-12 rates, summarize any pertinent rules or rule
changes and answer program and eligibility questions. We also anticipate
rolling-out a new Health Savings Account (HSA) vendor on October 1,
2011, and will be able to provide additional information on this new
option.  Carrier representatives will provide information on all plans
available and plan changes, identify new resources and tools available
to members online and answer specific benefit-related questions.
Benefit and benefit plan selections are very important decisions. OEBB's
goal is to provide this important information to every employee who
participates in the plan selection process for the 2011-12 plan year.
Plan selections (including health, pharmacy, dental, vision, life,
disability, AD&D, long-term care and employee assistance program
options) must be completed in MyOEBB by no later than June 17, 2011, for
2011-12 plan year.

Once you have identified meeting dates and times for the entities in
your area and you are ready to schedule an insurance committee meeting
or meetings, please complete the attached form for each meeting
individually and return it/them to Rose Mann at rose.mann at state.or.us
<mailto:rose.mann at state.or.us>  no later than close of business on April
15, 2011. We will do everything we can to accommodate the dates and
times that work best for you and your entities, but we may need to
contact you to resolve any conflicts.  We will confirm receipt and the
meeting date(s) and time(s) or contact you regarding any conflicts
within five working days of receiving the form. 

If you have any questions, please contact Linda Tullis at 
Linda.tullis at state.or.us <mailto:Linda.tullis at state.or.us> , or by
calling 1-888-4MyOEBB (1-888-469-6322).  Thank you for your continued
support and cooperation as we prepare for a successful 2011-12 plan
year.  Please note: Insurance Committee webinars may be scheduled if
there is sufficient interest.  Please see the attached 2011 Insurance
Committee form to indicate your interest.  

Sincerely,

Denise L. Hall

Deputy Administrator

Oregon Educators Benefit Board

http://egov.oregon.gov/DAS/OEBB

(503) 378-5133

(503) 378-5832 FAX

OEBB has a new weight management program!  Pass it on..... 
http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml
<http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml>  

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

************************************ 

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