[OGIC] OGIC Next Steps as of 2/8/18: OGIC MEMBERS PLEASE RESPOND

[Molly Gartrell Earle]

Dear Jeff,

Thank you for this thorough review of your discussions with Cy and Kay, and
guidance about how we move forward toward the next full OGIC meeting in
April. Having just (finally!) read through your message fully for the first
time, I find I have a couple of questions.

First: I don't see that anyone else has responded to your email (at least,
not using Reply All). Am I supposed to have responded elsewhere, or were
you expecting emailed replies? I don't want to inundate anyone's
inboxes...  Please let me/us know if you'd like our answers to your three
"digital asks" via email (individually or using reply all), and I'll submit
mine.

Secondly:  You request in your message that the planning group meet, and
come to the April meeting prepared with a draft strategic plan. My
recollection from the end of our first meeting was that we didn't actually
form a planning group, but that a couple of people (myself included)
expressed interest in being a part of that group when the time came. I also
recall that Cy said there is already a strategic plan, but that it would
need to be updated in accordance with the new law's requirements, etc. Can
we clarify who will serve on the planning group, so that group can begin
their work together?

Thanks,
Molly



On Thu, Feb 8, 2018 at 4:20 PM, Jeff Frkonja <Jeff.Frkonja at oregonmetro.gov>
wrote:

> Dear OGIC colleagues,
> Thanks for a productive inaugural meeting of the new OGIC and thanks (I
> think ;-) for giving me the privilege of being your chairperson.
> Cy put the draft notes on the website then he, Kay, and I discussed next
> steps.  This email summarizes how we would ask the group to proceed.  I
> want to make clear that we are proposing to act digitally to *initiate*
> work at sub-committee levels but to then bring forward proposals for actual
> decisions by the full OGIC body at a future meeting.
> As you know, OGIC formed several subcommittees to tackle specific tasks.
> To manage work and information flows I propose to add an “Executive
> Committee” consisting of the chair, vice-chair, and subcommittee leads.
> This will help us sustain momentum on OGIC business by keeping the
> subgroups moving and coordinated between the full meetings and better
> prepare the full meeting agendas for maximum productivity.  The Executive
> Committee would provide guidance to subcommittees between the full OGIC
> meetings; the full OGIC would decide whether or not to act on substantive
> Executive Committee and subcommittee proposals. *First ask to OGIC using
> our ability to do business digitally:  are you OK with the formation of an
> Executive Committee?*
> One key next step is to launch the new funding and planning
> subcommittees.
> For the funding group Kay, Cy, and I will take the initiative of setting
> up the first two meetings in February and March, preparing background
> information, and connecting already-existing subgroups to the effort (e.g.
> the Framework Implementation Team).
> The reason to also ask the planning group to please convene soon is that
> we are conscious that the strategic planning effort relates strongly to the
> funding work.
> OGIC’s first full meeting concluded that the subgroups need clear
> guidance.  We suggest the interim guidance below to get the funding group
> started, we can course-correct at the April full meeting if needed:
>
>    1. Meet as needed between now and the full OGIC meeting to choose a
>    group lead and conduct the business in the rest of this guidance.
>    2. Identify any additional resources the subcommittee needs to conduct
>    its work (friendly warning:  we may ask for more volunteers from the main
>    body of OGIC!)
>    3. Propose comprehensive funding solutions for the entire framework
>    data sharing business model from local data provider level through
>    aggregators up to the state Geospatial Enterprise Office (GEO).
>    Eliminating fees charged by public bodies for data must be one
>    consideration in this larger picture.  The full OGIC needs some preliminary
>    recommendations from the group by the April OGIC meeting on that element at
>    the very least, so we also ask the funding group to prioritize its work and
>    bring proposals in stages to the full OGIC if needed.
>    4. Base proposals on a solid understanding of both existing resources
>    and the gap between total need and existing funds.  Ensure that the gap
>    analysis accounts for what public bodies would lose by eliminating fees to
>    each other, what it would take to fill in data that is now missing because
>    no-one produces it, and data integration and hosting costs at the GEO (see
>    Cy’s Policy Options Proposal).
>    5. Ensure that proposals account for differences between framework
>    data types (but be cautious not to “silo” proposals in ways that could be
>    counterproductive).
>    6. Make proposals that are legally and fiscally feasible, and make
>    clear which legislative pathway proposals would have to take (state staff
>    can supply a lot of help in this regard).
>    7. Make optimal use of state staff resources from the legislative
>    fiscal office (LFO), office of the Chief Financial Officer (CFO), and GEO
>    (in other words Cy), to provide information and analysis.  Cy is preparing
>    material and enlisting staff from the other departments to provide help.
>    Our hope is to have some or all of the support staff at the first subgroup
>    meeting.
>
> *Second digital ask to the full OGIC:  are you comfortable with this
> guidance to the funding subgroup?*
> Finally, suggested guidance to the planning group:
>
>    1. Meet and choose a group lead.
>    2. Produce for the April full OGIC meeting a draft outline for an OGIC
>    strategic plan that uses the enabling law’s requirements as a framework and
>    fleshes out that framework to account for OGIC activities identified in the
>    January OGIC meeting notes.
>
> *Third digital ask to the full OGIC:  are you comfortable with this
> guidance to the planning subgroup?*
> Thanks again to all of you for agreeing to be part of OGIC and especially
> to the subcommittee volunteers!
>
> Regards,
> Jeff Frkonja
> OGIC Chairperson and Metro Research Center Director
>
>
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*Molly Gartrell Earle *| Director of Operations | The Gartrell Group|
www.gartrellgroup.com |

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