OSPS E-News ~ FW: PERS Calculation Update and Workaround for Seasonals and Transfers

[Announcements from OSPS to the users of Workday Application]

On behalf of Workday Admin-

________________________________
Payroll Partners,

The Workday Change Advisory Board (CAB) approved item 196 - Update PERS Codes to Calculate When an Employee is on an Extended Leave of Absence. This item was tested and approved for implementation in the May 2024 release with a known issue around the timing of a termination and the resulting PERS calculation.

In August, Release item 614 was implemented to resolve the timing of termination and PERS calculations that was identified in May 2024.

We then learned that there were some additional PERS calculation issues around Transfers and Seasonals. Seasonals and Transfers are new release items that are in progress and targeted for Nov. Release.
Please see the attached timeline to help clarify which pay periods are impacted by these PERS calculation errors.

Please take the following steps with Seasonal and Transfers for corrections to PERS calculations.

  1.  Look at "PERS EE Paid" deduction on the "Gross to Net" tab
  2.  Look at the "PERS Pension" Employer deduction on the "Additional Pay Components" tab
  3.  Calculate the correct percentage based on the PERS Class Plan
  4.  Use the "New Hire/Re-Employment Checklist<https://wd5.myworkday.com/oregon/email-universal/inst/25755$685/rel-task/2998$40834.htmld>" to validate employees pay (include all earnings and deductions)
  5.  Use the "New Hire/Re-Employment Checklist<https://wd5.myworkday.com/oregon/email-universal/inst/25755$685/rel-task/2998$40834.htmld>" to validate leave balances
  6.  Make pay input to adjust the PERS Employee and Employer paid entries as needed.
     *   It is recommended that Pay Input be entered as a one-time adjustment for the additional amount needed to correct the PERS Class Plan percentage amount.

In addition to the corrections to seasonals and transfers, you will also want to review terminations from May - July 2024 for any potential corrections to PERS calculations.

We apologize for this error and any inconvenience it may cause and will keep you notified when these items have been resolved.

Please submit a case if you have any questions about this issue.

Sincerely,


DAS Workday Team


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