[SE-Dir] Excess cost calculation collection and RFGP for YTP Grant

[SANDBERG Ruby - ODE]

TO:  All District and ESD Special Education Directors

The message below is being sent to you on behalf of:

 Sarah Drinkwater, Ph.D.
Assistant Superintendent
Office of Student Services
______________________________________________
January 27, 2017


EXCESS COST CALCULATION COLLECTION
The IDEA Excess Cost Calculation collection for Special Education is now open and will close on March 10, 2017.  A webinar was hosted on January 24, and the recording is posted on the Excess Cost webpage<http://www.oregon.gov/ode/schools-and-districts/Pages/Excess-Costs-Information-and-Spreadsheet.aspx> and District Training webpage<https://district.ode.state.or.us/search/page/?id=257>. Additional documentation related to Excess Cost calculations can be found on the Excess Cost webpage<http://www.oregon.gov/ode/schools-and-districts/Pages/Excess-Costs-Information-and-Spreadsheet.aspx> or the district collection<https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=269&Collection_ID=1715> webpage.

If you have questions related to this collection or how to access the templates, please contact one of the staff below.

Jackie McKim, jackie.mckim at state.or.us<mailto:jackie.mckim at state.or.us> or 503-947-5629
Joanne Manning, joanne.manning at state.or.us<mailto:joanne.manning at state.or.us> or 503-947-5696
Sarah Drinkwater, sarah.drinkwater at state.or.us<mailto:sarah.drinkwater at state.or.us> or 503-947-5702


 RFGP FOR YTP GRANT
RFGP 4304 for YTP grants for the 2017-2019 Biennium is now available! See the story on the YTP Web Site: HERE<http://www.ytporegon.org/content/2017-2019-ytp-request-grant-proposal-rfgp-4304-now-available>.  All proposers must have an Oregon Procurement Information Network (ORPIN) account to access the RFGP 4304.

To go to the ORPIN Home Page and Register or access RFGP 4304 : CLICK HERE<https://orpin.oregon.gov/open.dll/welcome>
Need help with ORPIN? Try reaching out to the ORPIN help desk!  Business hours are Monday through Friday from 7:30am to 4:30pm.  There are two ways to reach the help desk:
1+ (503) 373-1774 or info.orpin at oregon.gov<mailto:info.orpin at oregon.gov>

There will be several informational sessions where proposers can ask VR and the Technical Assistance (TA) team questions about the application process. Potential proposers are encouraged to attend one of the three (3) pre-grant proposal conferences. These informational sessions are as follows:

Grant Proposal Conference #1:
Grant Proposal Conference Webinar on February 1, 2017 from 12:00 to 2:00 p.m.
This conference will utilize a Smartboard(r) and Skype Video Conferencing to allow for remote communication options for Districts throughout the State of Oregon.
To join from PC, Mac, Linux, iOS or Android: JOIN THIS MEETING<https://meet.dhsoha.state.or.us/laurie.dubois/T43W4KFP?SL=>
or: https://meet.dhsoha.state.or.us/laurie.dubois/T43W4KFP?SL=
Join by phone: +1 (503) 934-1400
Conference ID: 2125784
Help with joining the meeting:
https://support.office.com/en-us/article/Join-a-Skype-Meeting-with-Skype-for-Business-Web-App-4828ad18-ed21-422a-a870-94d676d4b72a?ui=en-US&rs=en-US&ad=US

Grant Proposal Conference #2
Presentation during the Statewide Conference Portland Oregon at the Marriott Downtown Portland: 1401 SW Naito Parkway, Portland, OR 97201
February 16th, 2017   10:45 a.m. to 12:15 pm
See Conference Schedule for Room Assignment. This session will be in the largest room at the conference venue.

Grant Proposal Conference #3
Eugene School District , Student Services Department
200 N. Monroe, St, Eugene, OR 97402
March 7, 2017   2:00 to 4:00 PM
All Proposers are required to attend (in person or by telephone conference) one of the scheduled conferences that will be held to assist Proposers in responding to this RFGP 4304. Once you have accessed the RFGP 4304 from ORPIN, see Section 4.7 for the Proposer Conference Schedule.

Some things that may be beneficial for the preparation of your proposal would be:
*       The YTP Needs Assessment. Some existing YTP teams worked on this the beginning of the biennium. An existing YTP team may not have completed this and may want to do the activity again. A potential proposer may want to use this tool to ready themselves to become a proposer. This is a good place to be introspective for existing YTP teams to consider what has been accomplished over the past year and a half as well as what still needs your attention. The same strategy would apply to a potential proposer: Be introspective and evaluate what your needs are as suggested by the Needs Assessment tool.
*       Pre-ETS Survey. Some existing YTP Sites worked with this tool in the recent past, some have not. Using the blank Pre-ETS Survey template posted below can be informative for both existing sites and potential proposers in considering where Pre-ETS can enhance the provision of Transition Services. Note: Understanding what Pre-ETS are is very important. A link to the Workforce Innovation Technical Assistance Center (WINTAC<http://www.wintac.org/topic-areas/pre-employment-transition-services>). This site gives great guidance, examples, and other information about Pre-ETS.
*       You will want to reach out to the VR Branch Manager and VRCs working with your district to see what their thoughts are and to see if they have any ideas about the next biennium.
To ensure everyone has a equal opportunity to participate in the proposal process, the Management Team cannot provide individual support to proposers. There will be a single point of contact named in the application packet and we encourage you to submit questions through that mechanism. More information about this process will be given during the pre-grant proposal conferences mentioned above.



[cid:image001.jpg at 01D27889.E3843230]
Oregon achieves . . . together!

Ruby Sandberg, Executive Assistant to
   Asst. Superintendent, Sarah Drinkwater
Office of Student Services
503-947-5738
Ruby.sandberg at state.or.us | www.oregon.gov/ode



-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/se-dir/attachments/20170127/bf128597/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 8498 bytes
Desc: image001.jpg
URL: <https://omls.oregon.gov/pipermail/se-dir/attachments/20170127/bf128597/attachment.jpg>