[SE-Dir] June Exit, Child Find and Discipline Incidents Collection Review Window

Thu Aug 23 13:08:18 PDT 2018

TO: Superintendents, Special Education Directors, and Data Submitters

______________________________________________
August 23, 2018

The review window for June Special Education Exit, Special Education Child Find (Indicator 11), and Discipline Incidents period is now open until September 17, 2018. If you are not responsible for discipline data at your district, please forward this message to the appropriate staff.

A few reminders:

* All agencies must review and complete audits in Consolidated Collections. If you do not clear audits or fix errors, you will be considered inaccurate.

* Review audits by hovering over the Student Collections menu, then June Special Education Exit Review Window, then Error Management, and then Review Audits. The process is the same for Special Ed Child Find (Indicator 11) and Discipline Incidents.

* After correcting your audits (if any), confirm by checking the box, and then clicking the Confirm button.

*  In addition, after audits are corrected, be sure to check for and correct any errors under the Review Errors tab.

* All agencies must verify their submission from the Status Tracking tab. Make sure the School Year near the top of the Status Tracking page indicates 2017-2018.

o   Verify your submission by clicking on the small triangle bullet located to the left of the collection name.

o   June Exit and Child Find: approve each report. A green check mark appears next to each report once it has been approved. Make sure there are no audits before approving the reports.

o   Discipline Incidents: click the Verify Submission Button.

o   You will know you have verified your submission if the submitter's name is listed in the name column next to the collection.

*        Only the June Special Education Exit Review will have a Final Submission Form, which must be signed and returned by October 8, 2018, via email to mary.aichlmayr at state.or.us or by mail to:
Oregon Department of Education
Atten: Mary Aichlmayr
255 Capitol St. NE
Salem, OR  97310

We appreciate your efforts to report valid data. Please do not forget to complete the final verification steps, otherwise your submission is not complete.

For questions or assistance with these collections, please contact a member of the Data Team or the Data Owner:

  *   Data Team:
Jackie McKim, 503-947-5629 or jackie.mckim at state.or.us<mailto:jackie.mckim at state.or.us>
James Foutch, 503-947-5776 or james.foutch at state.or.us<mailto:james.foutch at state.or.us>
Cynthia Garton, 503-947-5817 or cynthia.garton at state.or.us<mailto:cynthia.garton at state.or.us>
Mary Aichlmayr, 503 947-5696 or mary.aichlmayr at state.or.us<mailto:mary.aichlmayr at state.or.us>

  *   Child Find Data Owner:
Linda Brown, 503-947-5825 or linda.brown at state.or.us<mailto:linda.brown at state.or.us>

  *   Discipline Incidents and Physical Restraint & Seclusion Data Owner:
Lisa Bateman, 503-947-5655 or lisa.bateman at state.or.us<mailto:lisa.bateman at state.or.us>

[cid:image001.jpg at 01D27BBF.8C867E00]
Ruby Sandberg, Executive Assistant
to Assistant Superintendent
Office of Student Services
503-947-5738  www.oregon.gov/ode<http://www.oregon.gov/ode>

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