[Utilities_fit] Utilities FIT 8/31/22 Meeting Summary

[Sephe Fox]

Hello all,

Thanks to those who attended today's meeting. I'll start by apologizing that we were cut off at the one hour mark due to the account I was using. That's one way to keep meetings ending on time, I guess! I will figure it out better for next time.

Below is a summary of the meeting. Sorry if I missed any important points. It's difficult to run the meeting, listen, and write everything down, I discovered!

Due to the work we have ahead of us (the inventory spreadsheet, and essentially coming up with a new data element list) I would like to schedule monthly meetings for the next two months. I would like to hold them the last Thursday of September/October at 10am, so please save those dates. Based on today, we may need to set aside an hour and a half.

A quick summary of other action items:

*         Are there other business uses that were not represented in the survey results among your peers and contacts? If so please send them my way.

*         Please encourage others to join the Utilities FIT. You can forward them to me or send them to https://www.oregon.gov/geo/Pages/utilframe.aspx

*         Please help me fill out the attached spreadsheet with GIS contacts for all the state electric/gas utilities.

*         Save the date: October 20th, Fall Framework Form


Meeting Summary
Atendees:
Tiffany Turo, Central Electric Coop
Arthur Rodriguez, ODF
David Pray, DEQ
Jim Gores, ODOE
Don Pettit, DEQ and Prep FIT co-lead
Dan Stark, City of Wilsonville
Rachel Smith, GEO

Review of Framework Data Element Management Guidelines:
Important points are:

*         Must demonstrate multiple well-defined business uses/users.

*         Can be reasonably assembled if adequate resources provided.

*         Should not be a wish list.

*         It was asked what is the definition of "adequate resources". Rachel urged us to use the reasonable person test and our best judgement.

Review of Current Data Element List:

*         Many are actually multiple datasets.

*         Lack of work around business uses/feasibility.

*         Looks like a wish list.

*         Needs a complete revamp.

Update on Existing Data:
https://spatialdata.oregonexplorer.info/geoportal/search;fq=Utilities%20OR%20Utilities*

*         Existing data on the OSDL: power lines, substations.

o   None of the existing datasets actually fulfill completely one of the current data elements-they would be included in a couple of them.

o   Both are initiated by ODF.

o   Arthur said power lines is an essential dataset used for wildland fire, and is currently being updated, based on HIFLD and a Digital Vertical Obstruction file from NIFC.

o   Substations has not been updated in some time, as ODF has no real use for it.

*         PUC also has electric (and gas?) utility service areas, maybe other data?

Business Needs Survey Results:

*         Contacted some responders for additional info.

*         Interpreted responses into potential data elements using the FGDC Utilities Data Content standard to try and group items.

o   https://www.fgdc.gov/standards/projects/utilities/utilities.pdf

*         Counted number of stated business uses/users for potential elements.

*         Brief assessment of feasibility based on what I know:

o   2000 water providers/800 telecom providers

o   Maybe only very macro electric/ gas/oil layers are actually feasible?

*         Some great idea that other people had:

o   While fine detail data such as water meters may not be feasible, perhaps water service areas may be? Same for sewer, etc

o   Scale up datasets to more macro features with less updating frequency, for example primary electric distribution line, vs. secondary/service line.

o   Parcel level data for utility service could be a proxy for meters.

o   Do service areas align with special taxing districts?

*         Are there other business uses that were not represented in the survey results?

o   DCLD/DOGAMI were mentioned for their multi-hazard assessment needs.

At this point the meeting abruptly ended, so here are the remaining things I wanted to go over:

Current & Future Work:
Data Inventory

*         Inventory document needs to be completed by November.

*         Should be quick to fill out for current elements, as business uses/feasibility not demonstrated.

*         Need to add new elements based on survey and feasibility assessment.

*         Over the next two monthly meetings I would like us to come up with a new list of data elements.

Building the team

*         Team members helping to build team based on their own contacts and who would be useful addition.

*         Representatives of all utility sectors, PUC, other agencies that might hold data, stakeholders.

o   Getting Business Oregon's new GIS person onboard, once hired-state broadband mapping effort.

*         Forward to me or direct to the FIT page to join the listserv.

Building a list of utility contacts

*         Team members helping to build contact lists based on their own contacts.

*         I have created a spreadsheet and I would love help filling in the gaps or making corrections. It is attached.

Close:

*         Fall Framework Forum, October 20th, full day, Salem area, lunch provided. Save the date.

*         Expect quarterly meetings after October.

*         Thanks everyone for your time!

I am happy to continue the discussion over the listserv until we meet again. Any one of you is always welcome to post pertinent info or questions to the list.
I'm so excited that we've made a start on this, and that people are enthused to work on some statewide utilities data.

Thank you for being part of the team,

Sephe Fox
GIS Analyst, Clatskanie PUD
Oregon Framework Program Utilities Team Lead
(503) 308-4621, sfox at clatskaniepud.com<mailto:sfox at clatskaniepud.com>
[CPUD]
Monday - Thursday from 7:00 am to 5:30 pm

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