[Libs-Or] Volunteers - Policy or Procedure

Kirsten Brodbeck-Kenney kbrodbeck-kenney at lincolncity.org
Wed Mar 6 13:06:28 PST 2019

Our library's use of volunteers is addressed in our City personnel policy. The main reason it's addressed there is that since we are a unionized environment, we have fairly strict rules about what tasks volunteers can and can't do. It's also important to have clarity for legal reasons about how volunteers are covered under your insurance, how volunteers can and can't be reimbursed, and things of that nature.

In addition to these personnel policies, we also have a Volunteer Manual that is essentially a procedural manual. It contains volunteer job descriptions and addresses in specificity what tasks volunteers undertake for the library, as well as policies regarding patron privacy. (We elect not to allow volunteers access to patron records, for example, for privacy reasons).


Kirsten Brodbeck-Kenney, MLIS

Pronouns: She/Her/Hers

City of Lincoln City  |  Driftwood Public Library
801 SW Hwy 101  |  PO Box 50  |  Lincoln City, OR
P: 541.996.1251  |  E: kbrodbeck-kenney at lincolncity.org
W: Driftwoodlib.org | W: LincolnCity.org

From: Libs-Or [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Mark Rose
Sent: Wednesday, March 6, 2019 11:22 AM
To: libs-or at listsmart.osl.state.or.us<mailto:libs-or at listsmart.osl.state.or.us>
Subject: [Libs-Or] Volunteers - Policy or Procedure

We've used volunteers without a board approved policy for some time. I know that some public libraries have a policy and others not. What aspect of volunteers requires it to be a policy? Is it because they may interact with the public? Is it to exclude them from specific tasks? I'd appreciate hearing why this should be a policy as opposed to a procedure.

Thank you for your consideration of this topic.

Mark Rose
Director, Hermiston Public Library
mrose at hermiston.or.us<mailto:mrose at hermiston.or.us>
[email signature]

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