[Busmgrs] Additional info on State Fiscal Stability Fund (SFSF), IDEA Stimulus and Title I Stimulus monies

[RYAN Debby]

Subject: Additional info on State Fiscal Stability Fund (SFSF), IDEA Stimulus and Title I Stimulus monies

Understandably there is some confusion regarding the State Fiscal Stability Fund (SFSF), IDEA Stimulus and Title I Stimulus monies.  The Oregon Department of Education was directed to distribute the SFSF in May and the districts were directed to spend the monies as soon as possible to save jobs and maintain school days.  But the district recipients were also directed to record the revenue and expenditures in 2009-10.  From an accounting standpoint, this is not possible. The O.D.E. was recently informed that the reference to recording the SFSF and other stimulus grants in 2009-10 was not from an accounting perspective.  It is referring to recording the SFSF revenue and expenditures and other stimulus grants during the period of January 2009 through December 2010.

The tracking requirements for these distributions are still not specific.  The O.D.E. will not be setting up any new codes to track the SFSF or the IDEA Stimulus or Title I Stimulus monies.  Here are some of the methods that business manager's have indicated they will be using to track these expenditures.

1.)     The districts that have a 'sub' Area of Responsibility provided through their computer service provider may opt to assign a unique 'sub' AofR for the SFSF and stimulus expenditures.  This seems to be the least invasive method as the 'sub' AofR is dropped on their electronic submission, but it still allows them to track the unique expenditures.
2.)     Some districts are assigning a bogus AofR and having it roll to an allowable AofR for submission purposes.  This works, but will complicate things and skew data if a subject, Special Education, Early Intervening Services or English as a Second Language AofR should need to be used.
3.)     Other districts are setting up a separate 100 General Fund for SFSF monies only, i.e. Fund 101 or 102.  Upon submission this fund would need to be rolled to Fund 100.  This is relatively easy as long as the roll up process is automated, so the submitter does not have to remember each year.  These districts are also setting up separate 200 Funds for the IDEA Stimulus or Title I Stimulus Funds.

If you choose to use the 'sub' Area of Responsibility or a bogus Area of Responsibility, no further action will need to be taken as long as you remain within your original Fund and major Function appropriations.  If you choose to create new funds for the ARRA monies a hearing will be required for a supplemental budget with 5 to 30 days notice.   Please use whichever method works best for your district.

If you have questions, please contact:
Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us


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