[lstac] Subgrant question

Mon Mar 22 06:48:53 PDT 2021

Hi Karren et al,

It changed (and it was a surprise)! Rachel enlightened me (and all of us) last week after I (and perhaps a lot of us) glossed over that bullet point in the Top Ten list Teri sent out earlier in the month.

I want to say I reached out to Dennis Nangle and had a lengthy conversation (full hour) with him on Friday afternoon. I raised several questions, and Dennis said IMLS will be prepared to answer all of those questions at the Grants to States meeting during the Cam Trowbridge session the afternoon of the first non-orientation day. If you're interested in the questions/concerns I raised, I am happy to share those out with the list.

Short story: it is a big deal and a pretty massive lift in the short term. Hopefully long term it streamlines things instead of having this weird D&B type thing floating out in the ether.

Michael Dennison
Public Library Consultant - Library Data, Funding, and Compliance
Wisconsin Department of Public Instruction
Division for Libraries and Technology
(608) 266-5196
michael.dennison at dpi.wi.gov<mailto:michael.dennison at dpi.wi.gov>

From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Reish, Karren (MDE) via lstac
Sent: Monday, March 22, 2021 8:41 AM
To: Rachel Cook <rcook at utah.gov>; Debbie Hall <debbie.hall at arkansas.gov>; lstac at listsmart.osl.state.or.us <lstac at omls.oregon.gov>
Subject: Re: [lstac] Subgrant question

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I had understood the SAM.gov requirement as something for libraries that subgrant directly with IMLS - not an SLAA. I am incorrect? And I agree with Rachel about subgrants, libraries come up with great projects and it is very cool to be able to help.

Karren Reish
Library of Michigan
Library Grants Coordinator
517-241-0021

From: lstac <lstac-bounces at omls.oregon.gov<mailto:lstac-bounces at omls.oregon.gov>> On Behalf Of Rachel Cook via lstac
Sent: Friday, March 19, 2021 12:21 PM
To: Debbie Hall <debbie.hall at arkansas.gov<mailto:debbie.hall at arkansas.gov>>
Cc: lstac at listsmart.osl.state.or.us<mailto:lstac at listsmart.osl.state.or.us> <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>>
Subject: Re: [lstac] Subgrant question

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Hi Debbie and all!

Yes, libraries receiving subgrants need to be registered in SAM.gov.  I am not quite sure what your second question means.  This is a link to IMLS legal references<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fgrants%2Fmanage-your-award%2Fadministration%2Flegal-references&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111398358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=%2B%2Fngw4zin9f1oiAF7Qdeu%2B2CzFRNUpCtfFKka3ibI3I%3D&reserved=0> from their manual.  I always refer to 2 CFR 200<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcgi-bin%2Ftext-idx%3Ftpl%3D%2Fecfrbrowse%2FTitle02%2F2cfr200_main_02.tpl&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111398358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=4klrVX62I2Yw12C%2BXRyAXnZj8M%2FfOR39iQyR0TcObIY%3D&reserved=0> when I want to be clear on the guidance for this grant.  This is also a helpful overview<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Fstatutoryregulatoryoverview_dec2015.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111408318%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ngkzxyNAiUd2zky9BTZKa9PMDsc72mKnMXcJ29dJ3ho%3D&reserved=0> of all the legislation that governs Grants to States.

Here is a link to our administrative guidelines<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k%2Fedit&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111408318%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=gVlS84a5rdeWaQJm%2BGTkedJgepQ%2BouQMQjWuxe5co5o%3D&reserved=0> and also the pre-application guide<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.utah.gov%2Fwp-content%2Fuploads%2F2020%2F08%2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111418270%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Tx8TQ9dwqKVQwSRnZ26Jthr2l2119%2BjONR%2Bxu9fkWK4%3D&reserved=0> I create for our grantees.  The preapplication guide has a copy of the application, scoring rubric, guidance on paying staff, guidance on allowable costs, etc.  That is probably the most helpful of all my documents for a high level view of our granting process and requirements.

Please let me know if you have specific questions on my process, allowables, etc and I am happy to help how I can!  I will say, subgranting is actually my favorite thing we do with our LSTA funds.  The libraries often create amazing projects that are serving their community in ways we never could, and it is powerful to see what they can accomplish.  It can be a lift to make them happen, but it is always rewarding to read their final reports.

Thanks,
Rachel

On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <lstac at omls.oregon.gov<mailto:lstac at omls.oregon.gov>> wrote:
Hi all -

We do not provide subgrants and I have a couple of questions. I am aware, of course, about CIPA and other assurances and certifications, but -

1.       Do libraries have to register with SAM.gov if they receive a subgrant?

2.       A colleague who came to us from another state offered the following - is this correct?
Business systems having to be in place for PL's to receive subgrants

*        Equipment (Property) - 2 CFR 215.34<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-34.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111418270%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=IG0m%2BxUvlMz6FL2NJzpYdYuz4W3vnJxfy9thy5m6Wk0%3D&reserved=0> - Equipment

*          Finance - 2 CFR 215.21<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2005-title2-vol1%2Fpdf%2FCFR-2005-title2-vol1-sec215-21.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111418270%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=dY6sIid6oxKwAOld5NMEHDVMbGPiNJHWg58lndLRtyo%3D&reserved=0>- Standards for Financial Management Systems

*         Personnel - 2 CFR 200.430<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-430.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111428227%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=HQBhYXDeRURn9P2Yg3aCQmACnucfN1medm%2Fad2HR7ac%3D&reserved=0> - Compensation-Personal Services

*         Procurement (Purchasing) - 2 CFR 215.44<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-44.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111428227%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=J1NJ4rd1T%2BES0mkBu1q8flfWRBVATSSNLyzJHzpe%2FxA%3D&reserved=0> - Procurement Procedures

*         Travel - 2 CFR 200.474<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-474.pdf&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111438183%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DDga3n9l%2FlYmCfeL1AEagP4qSa0ZlyiyvRtFB1NGOhI%3D&reserved=0> - Travel Costs

I will be asking lots of questions and ask IMLS for a webinar or ZOOM (preferable) for those of us who do not provide subgrants.

Thank you so much -

Debbie Hall
Arkansas State Library

--
Rachel Cook
Grants Coordinator and Library Consultant
Utah State Library Division/Department of Heritage and Arts
250 N. 1950 W., Suite A<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111438183%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=CsbdR4iAD%2BlT7HFC1Y8w8sLCPuTQSqRY7jnAgjXPBPY%3D&reserved=0>
Salt Lake City, UT 84116<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7CMichael.Dennison%40dpi.wi.gov%7C06cdd3aa4341416b8f5008d8ed381bff%7C1654d14032604903b5b718450051ce16%7C1%7C0%7C637520173111448139%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NlFzKs6tPBzeQgzABWYH5qIJWZ9kjnSPVEh2IfmmXxM%3D&reserved=0>-7901
801-715-6722<tel:801.715.6722> phone 801-715-6767<tel:801.715.6767> fax
rcook at utah.gov<mailto:rcook at utah.gov>

I am working remotely until further notice.  I am available via email, the phone number above, or by virtual meeting.  Thanks for your patience!

State agency hours: Monday-Friday, 8 a.m. - 5 p.m.
My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.
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