[lstac] Question about covered subscription services

[Reish, Karren (MDE)]

Hi Talela, we do not reimburse any purchases made before or after the grant contract starts or ends. For everything except subscriptions or salaries, we have an expenditure deadline the month before the grant contract end as well. If their grant included a subscription (software, hotspot, warrantee, etc.), we prorate and only pay for the months that occurred within the grant period. I don't ask when they started using something, I just take the first month as the month it was paid in.

Karren Reish
Library Grants Coordinator
517-241-0021

From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Talela Florko via lstac
Sent: Friday, March 11, 2022 10:55 AM
To: lstac at omls.oregon.gov
Subject: [lstac] Question about covered subscription services

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Hi!

How are you all handling subscription services paid for by subgrantees? For example, a library pays for the subscription for one year in one payment. Do you prorate the grant funds to only cover the portion of the subscription that occurs during the award period? If their receipt is outside of the grant period but the subscription covers time within the grant period, is it a valid receipt to document the expense? Would you fund a portion of the subscription that falls within the official grant period, but before an official award was made? Or would you start with the point the award is made and extend through the end of the grant period?

Thanks so much for your insight!

Talela


Talela Florko
Grants and Contracts Officer
Idaho Commission for Libraries
325 W. State Street Boise, ID 83702
(208) 639-4164

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