[lstac] paying library staff as a contractor

[Imamura, Claire]

Hi all,
We have a head-scratcher situation and I'd love some perspectives. WSL offers digital heritage grants for libraries to do digitization projects. Library A has received these grants multiple times and has successfully completed several projects. This year they are submitting a proposal with no issues. Library B is applying for the first time, and in their letter of interest said that they plan to hire the Library A Director as a contractor to work on the project.

We are preparing to tell Library B and the Library A Director that they should describe in their application how they can make it clear that Library A Director is not using previous or current Library A grant or local funds for gain as a personal contractor. She can't use work time, vehicles, equipment, printer paper, etc. of Library A to work on the Library B project. Is that sufficient, or are there other aspects that we haven't considered?

Here are some additional points.

  *   If Library B had not told us who their contractor is or if we didn't recognize her as the Library A Director, this would not have raised any red flags.
  *   Library A Director is not replacing local funds with grant funds. The contract hours would be in addition to her regular full-time hours at Library A.
  *   Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance for free.
  *   Library A Director is not planning to work on the proposed Library A project but is a full-time employee and the contracting authority of Library A.

Thanks for considering this, and I'd appreciate any thoughts.
Claire

Claire Imamura (she/her), Grants & Contracts Coordinator
Office of the Secretary of State | Washington State Library
6880 Capitol Blvd SE, Tumwater, Washington 98501
PO BOX 42460 Olympia, WA 98504
Call/Text: 360-819-0582 Email: claire.imamura at sos.wa.gov<mailto:claire.imamura at sos.wa.gov>
[Email_SecStateWA_Library]<https://www.sos.wa.gov/library/>
~~ Connecting Washington through the power of libraries ~~

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