[lstac] paying library staff as a contractor

[Erica McCormick]

Hi, Claire.

I feel your pain. It would be so much easier if she just consulted for free as part of her regular duties.

Having said that, I would also consider a statement/letter from the management of one or both libraries, as applicable, that state:

  1.  Library A Director is approved to work as a contractor outside of her paid position on her own time and interest NOT as part of her paid duties
  2.  There is no conflict of interest with Library A Director working as a contractor
  3.  There is no conflict of interest between the two libraries and/or projects

May seem like overkill, but some positions need permission to work a second job in the same industry.

Hope this helps. I'd be curious to see what you come up with.

Erica

Erica A. McCormick, Program Coordinator
Texas State Library and Archives Commission
Library Development and Networking
PO Box 12927 Austin, TX 78711-2927
www.tsl.texas.gov<http://www.tsl.texas.gov/>
Keep in touch with our programs by subscribing to the Library Developments blog http://www.tsl.texas.gov/ld/librarydevelopments/<http://www.tsl.state.tx.us/ld/librarydevelopments/>


From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Imamura, Claire via lstac
Sent: Wednesday, June 21, 2023 3:59 PM
To: lstac at omls.oregon.gov
Subject: [lstac] paying library staff as a contractor

Hi all,
We have a head-scratcher situation and I'd love some perspectives. WSL offers digital heritage grants for libraries to do digitization projects. Library A has received these grants multiple times and has successfully completed several projects. This year they are submitting a proposal with no issues. Library B is applying for the first time, and in their letter of interest said that they plan to hire the Library A Director as a contractor to work on the project.

We are preparing to tell Library B and the Library A Director that they should describe in their application how they can make it clear that Library A Director is not using previous or current Library A grant or local funds for gain as a personal contractor. She can't use work time, vehicles, equipment, printer paper, etc. of Library A to work on the Library B project. Is that sufficient, or are there other aspects that we haven't considered?

Here are some additional points.

  *   If Library B had not told us who their contractor is or if we didn't recognize her as the Library A Director, this would not have raised any red flags.
  *   Library A Director is not replacing local funds with grant funds. The contract hours would be in addition to her regular full-time hours at Library A.
  *   Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance for free.
  *   Library A Director is not planning to work on the proposed Library A project but is a full-time employee and the contracting authority of Library A.

Thanks for considering this, and I'd appreciate any thoughts.
Claire

Claire Imamura (she/her), Grants & Contracts Coordinator
Office of the Secretary of State | Washington State Library
6880 Capitol Blvd SE, Tumwater, Washington 98501
PO BOX 42460 Olympia, WA 98504
Call/Text: 360-819-0582 Email: claire.imamura at sos.wa.gov<mailto:claire.imamura at sos.wa.gov>
[Email_SecStateWA_Library]<https://www.sos.wa.gov/library/>
~~ Connecting Washington through the power of libraries ~~

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