[lstac] paying library staff as a contractor

[Heilig, Jean]

Hi Claire,
I think the one thing that stood out for me is:

  *   Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance for free.

I'm going to channel Michele Ferrel for this one!  Is the expense reasonable and necessary for the implementation of the project?  I would have to say no as training and guidance are already being provided to the subrecipient at no cost. The Library A Director may be experienced but is she offering something other than the training and guidance already being provided?  I would be hesitant to approve such a request without a detailed statement of work from the contractor and Library B.

Take care,
Jean


Jean Marie Heilig, MLIS, MBA
Fiscal Officer; LSTA Grant Coordinator
Colorado State Library
P 303.866.6731 | C: 303-551-4711
201 East Colfax Avenue, Room 309, Denver, CO 80203
Heilig_J at cde.state.co.us | www.cde.state.co.us
Pronouns: She/her/hers
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From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Imamura, Claire via lstac
Sent: Wednesday, June 21, 2023 2:59 PM
To: lstac at omls.oregon.gov
Subject: [lstac] paying library staff as a contractor

Hi all,
We have a head-scratcher situation and I'd love some perspectives. WSL offers digital heritage grants for libraries to do digitization projects. Library A has received these grants multiple times and has successfully completed several projects. This year they are submitting a proposal with no issues. Library B is applying for the first time, and in their letter of interest said that they plan to hire the Library A Director as a contractor to work on the project.

We are preparing to tell Library B and the Library A Director that they should describe in their application how they can make it clear that Library A Director is not using previous or current Library A grant or local funds for gain as a personal contractor. She can't use work time, vehicles, equipment, printer paper, etc. of Library A to work on the Library B project. Is that sufficient, or are there other aspects that we haven't considered?

Here are some additional points.

  *   If Library B had not told us who their contractor is or if we didn't recognize her as the Library A Director, this would not have raised any red flags.
  *   Library A Director is not replacing local funds with grant funds. The contract hours would be in addition to her regular full-time hours at Library A.
  *   Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance for free.
  *   Library A Director is not planning to work on the proposed Library A project but is a full-time employee and the contracting authority of Library A.

Thanks for considering this, and I'd appreciate any thoughts.
Claire

Claire Imamura (she/her), Grants & Contracts Coordinator
Office of the Secretary of State | Washington State Library
6880 Capitol Blvd SE, Tumwater, Washington 98501
PO BOX 42460 Olympia, WA 98504
Call/Text: 360-819-0582 Email: claire.imamura at sos.wa.gov<mailto:claire.imamura at sos.wa.gov>
[Email_SecStateWA_Library]<https://www.sos.wa.gov/library/>
~~ Connecting Washington through the power of libraries ~~

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