[OrCapPRSA] Important PRSA Chapter update

Tue May 24 11:39:48 PDT 2016

Below is an important message from interim president Jill Peters on the progress of our chapter negotiations toward a statewide PRSA Chapter. Whether you are a chapter member, or interested in the future of PRSA in our area, please join the conversation. Let us know what you think of the proposed charter. If you don't get the attachment from this email, it is copied below Jill's message. Dear Capital Chapter Members and Friends: 

At
our last PRSA Chapter meeting in December 2015, we shared with you that we did
not have enough volunteers to serve as Chapter board members, so we were not
meeting the requirements for a PRSA Chapter as set by the national PRSA
organization. 

We
also explained that we were exploring a proposal to merge with the Portland and
Greater Oregon (Eugene-based) chapters to create a single statewide PRSA
chapter. 

Recently,
Harvey Gail and I met with representatives of the other two Oregon chapters and
created the attached Charter for a committee to work on forming or merging into
a statewide chapter.

Please
read the proposed committee charter and let me know if you have any feedback.
Also, please indicated if you would be interested in serving on the committee
or a subcommittee.

Thanks
for your continued support,

Jill
Peters 

PRSA Committee Charter

Oregon Statewide Governance Committee

There shall be a limited duration joint task
force of the boards of the Greater Oregon, Oregon Capital and Portland Metro
chapters of the Public Relations Society of America (PRSA) to be known as the
Oregon Statewide Governance Committee (the “Committee”) with purpose,
composition, authority, duties and responsibilities as follows:

A. Purpose

The purpose of this
limited duration Committee is to investigate whether our collective governance
challenges would be solved by forming or merging into one statewide chapter,
and if so, to recommend -- and spearhead -- a pathway forward.

B. Composition of
Committee

The members of this Committee shall be appointed
by the boards of the Greater Oregon, Oregon Capital and Portland Metro chapters
of PRSA. Each respective board is entitled to two (2) appointees. The chair of
this committee shall be determined from among the appointees by consensus and
the endorsement of all three boards.

Members of the Committee shall serve until the
Committee’s scope of work is completed or their earlier resignation or removal.
Each respective board has the authority to replace its appointed
representatives at any time.

C. Committee Meetings

The Committee shall meet as often as it deems
appropriate to perform its duties and responsibilities under this charter. Any
member of the Committee may call meetings of the Committee. The Chair of the
Committee, in consultation with the Committee members, will determine the
frequency and length of meetings and develop the Committee’s agenda. The
Committee shall maintain written minutes of its meetings, which will be filed
within the PRSA Portland Metro Chapter’s Google Drive archives here.

D. Authority and
Resources

The Committee may request any officer of one of
the three Oregon PRSA chapter boards to attend a Committee meeting or to meet
with any members of, or consultants to, the Committee. The Committee has the
right at any time to obtain advice, reports, opinions, or other non-monetary
support from Oregon PRSA chapter members, North Pacific District board members,
PRSA board members, or PRSA staff. The Committee also has the right to form
subcommittees without consulting with, or obtaining approval from, any of the
three Oregon PRSA chapter boards in advance, as long as the subcommittee is
tasked with addressing an element or elements of this charter.

E. Duties and
Responsibilities

The Committee shall:

Investigate whether one
     statewide governance structure would be of more benefit to members than
     the current structure, to be completed by May 30, 2016
 If the answer to the first is
     “yes,” then:

  Recommend a statewide governance structure for all Oregon
      PRSA members, including but not limited to, Bylaws, pathway to board
      service, board terms and term limits, to be completed by June 30, 2016
  Build a roadmap and implementation plan (“Plan”) for
      one statewide chapter by June 30, 2016.
  Lead the transition to a Jan. 1, 2017 single chapter
      governance structure by the 2016 National Leadership Assembly following
      Plan approval from the Oregon chapter boards.

 Oversee statewide programming
     subcommittee, which shall recommend statewide structure of professional development
     programming, including:

a.    
Statewide virtual
programming options and opportunities

 .     
B.   Regional in-person programming committees

 4. Oversee Bylaws
subcommittee, which shall:

Compare/contrast Bylaws
of each chapter, identify points of differentiation

Recommend resolution for
conflicting elements, when/where applicable

Compare/contrast against
latest Bylaws “template” from National, identify where/when modifications
should be made

5.   
With input from
Executive Committee, develop revised Bylaws for a “PRSA Oregon” chapter

 Oversee research subcommittee,
     which shall discover member perceptions and preferences for statewide
     governance, statewide programming, regional programming, and engagement
     (volunteer) opportunities
 Provide monthly updates to
     respective boards, including the District and National boards
 Facilitate communication among
     members of each Oregon chapter

 Last revised 4/18/16

Approved ______ by the
Greater Oregon Chapter, ______ by the members of the Oregon Capital Chapter,
and  April 20, 1016 by the Portland Metro Chapter

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