OSPS E-News ~ FW: Create Leave Payout Request - New Process

[FLORES Fabiola * DAS]

On behalf of Workday Admin-
_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Good morning,

The Department of Administrative Services (DAS) Workday team in collaboration with agency payroll and human resources, redesigned the leave payout request for a more streamlined process for employees. The "Create Leave Payout Request" process was presented to the Change Advisory Board (CAB) on Nov. 15, 2024, and will go into effect Dec. 2, 2024.

The "Create Leave Payout Request" page will display options to employees that are eligible for leave payouts under their union or representation. This will reduce the manual input required to process a request.
Help Articles
Create Leave Payout Request, Employee

  *   Employees should follow the "Create Leave Payout Request, Employee<https://wd5.myworkday.com/oregon/email-universal/inst/25755$993/rel-task/2998$40834.htmld>" Help Article for detailed instructions on the new process.

Approve Leave Payout Request, Manager

  *   Managers will approve employee leave payout requests by following the steps detailed in the new "Approve Leave Payout Request, Manager<https://wd5.myworkday.com/oregon/email-universal/inst/25755$1830/rel-task/2998$40834.htmld>" Help Article.

Approve and Process Leave Payout Request, Payroll

  *   Once the manager has approved the employee leave payout request it will route to Agency Payroll in "My Tasks" and payroll will then follow the "Approve and Process Leave Payout Request, Payroll<https://wd5.myworkday.com/oregon/email-universal/inst/25755$1840/rel-task/2998$40834.htmld>" Help Article. Payroll will validate if the leave request meets collective bargaining agreements and/or state policy 60.000.05 Vacation Leave (j) Annual Cashout Option and will be the final reviewer and approver of these payouts.

Note: Workday Help Articles listed above will be updated and live with the new process on Dec. 2, 2024, with separate instructions for employees, managers, and payroll. The current Help Article, "Leave Payout Request (Cashout)<https://wd5.myworkday.com/oregon/email-universal/inst/25755$1003/rel-task/2998$40834.htmld>" for payroll will remain in Workday for any leave payout requests initiated prior to Dec. 2, 2024.

We have attached two documents to communicate this change with employees and managers within your agency.  If you have any questions about the new "Create Leave Payout Request" process, please create a Help Case within Workday.

Sincerely,


Workday Program


[cid:image001.png at 01DB40A5.EA852F20]
Attachments:

  1.  Create Leave Payout, Employee (Sample Communication)

  1.  Approve Leave Payout, Manager (Sample Communication)





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