OSPS E-News ~ FW: Opt out of Paper W-2

Announcements from OSPS to the users of Workday Application osps-news at omls.oregon.gov
Wed Oct 30 11:30:42 PDT 2024


On behalf of Workday Admin-

From: BACHMANN Rhonda * DAS
Sent: Tuesday, October 29, 2024 12:52 PM
To: FLORES Fabiola * DAS <Fabiola.FLORES at das.oregon.gov<mailto:Fabiola.FLORES at das.oregon.gov>>; LOWRY Timothy * DAS <Timothy.Lowry at das.oregon.gov<mailto:Timothy.Lowry at das.oregon.gov>>
Cc: LEWIS Seth * DAS <Seth.LEWIS at das.oregon.gov<mailto:Seth.LEWIS at das.oregon.gov>>; SVAY Terry * DAS <Terry.SVAY at das.oregon.gov<mailto:Terry.SVAY at das.oregon.gov>>; LAWSON Twyla * DAS <Twyla.LAWSON at das.oregon.gov<mailto:Twyla.LAWSON at das.oregon.gov>>; ROYSTON Renee R * DAS <Renee.R.Royston at das.oregon.gov<mailto:Renee.R.Royston at das.oregon.gov>>
Subject: Opt out of Paper W-2

Good afternoon,

On October 17, 2024, Workday Change Advisory Board approved the implementation of the option for employees to elect to opt out of paper W-2. Below is a draft introductory email that you can use to communicate the Department of Administrative Services (DAS) opt out of paper W-2 attachment to your agency.

Here are some suggested channels of communication to consider when communicating the opt out of paper W-2 message within your agency:


  *   Coordinate with internal communications teams on how to message this with employees

  *   Post on agency intranet page

  *   Share in agency division/department notices and meetings

  *   Share with Human Resources department

Additionally, this message will also be posted on Workday Announcements for all employees.



DRAFT Email for distribution to agency employees:

Subject Line: You can now opt out of receiving a paper copy of your W-2

Good morning,
The Department of Administrative Services Workday Team has updated the system to include a feature to opt out of paper W-2s. Please see the attached communication for more information on this topic.

Sincerely,
[Insert your agency name]
[cid:image002.png at 01DB29F0.CFED8020]


If you have any questions about this communication, please create a Help Case in Workday.

Sincerely,

Oregon Department of Administrative Services Workday Team


[cid:image003.jpg at 01DB29F0.CFED8020]



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