OSPS E-News ~ FW: Opt out of Paper W-2

[Announcements from OSPS to the users of Workday Application]

On behalf of Workday Admin-

From: BACHMANN Rhonda * DAS
Sent: Tuesday, October 29, 2024 12:52 PM
To: FLORES Fabiola * DAS <Fabiola.FLORES at das.oregon.gov<mailto:Fabiola.FLORES at das.oregon.gov>>; LOWRY Timothy * DAS <Timothy.Lowry at das.oregon.gov<mailto:Timothy.Lowry at das.oregon.gov>>
Cc: LEWIS Seth * DAS <Seth.LEWIS at das.oregon.gov<mailto:Seth.LEWIS at das.oregon.gov>>; SVAY Terry * DAS <Terry.SVAY at das.oregon.gov<mailto:Terry.SVAY at das.oregon.gov>>; LAWSON Twyla * DAS <Twyla.LAWSON at das.oregon.gov<mailto:Twyla.LAWSON at das.oregon.gov>>; ROYSTON Renee R * DAS <Renee.R.Royston at das.oregon.gov<mailto:Renee.R.Royston at das.oregon.gov>>
Subject: Opt out of Paper W-2

Good afternoon,

On October 17, 2024, Workday Change Advisory Board approved the implementation of the option for employees to elect to opt out of paper W-2. Below is a draft introductory email that you can use to communicate the Department of Administrative Services (DAS) opt out of paper W-2 attachment to your agency.

Here are some suggested channels of communication to consider when communicating the opt out of paper W-2 message within your agency:


  *   Coordinate with internal communications teams on how to message this with employees

  *   Post on agency intranet page

  *   Share in agency division/department notices and meetings

  *   Share with Human Resources department

Additionally, this message will also be posted on Workday Announcements for all employees.



DRAFT Email for distribution to agency employees:

Subject Line: You can now opt out of receiving a paper copy of your W-2

Good morning,
The Department of Administrative Services Workday Team has updated the system to include a feature to opt out of paper W-2s. Please see the attached communication for more information on this topic.

Sincerely,
[Insert your agency name]
[cid:image002.png at 01DB29F0.CFED8020]


If you have any questions about this communication, please create a Help Case in Workday.

Sincerely,

Oregon Department of Administrative Services Workday Team


[cid:image003.jpg at 01DB29F0.CFED8020]



-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20241030/369750df/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 3368 bytes
Desc: image001.png
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20241030/369750df/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 6956 bytes
Desc: image002.png
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20241030/369750df/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 9046 bytes
Desc: image003.jpg
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20241030/369750df/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Opt Out Paper W-2 Final Communication 10_25_2024.pdf
Type: application/pdf
Size: 156158 bytes
Desc: Opt Out Paper W-2 Final Communication 10_25_2024.pdf
URL: <https://omls.oregon.gov/pipermail/osps-news/attachments/20241030/369750df/attachment.pdf>