OSPS News ~ New Earnings Codes

[LOWRY Timothy * DAS]

Good afternoon, Payroll Partners,

Four new earning codes, on Release Item R1128, have been approved by CAB on 8/21/25 and will be available in September 2025. Below you will find the details of these new earnings codes, which will be reviewed in tomorrow's Payroll Partner Standup meeting.

These earning codes were created to bill the agencies directly for Net Negative Clearing and Current Period Premiums through the SFMA integration.
This will replace the BT process for Current Period Premiums and Central Net Negative Clearing of Overpayments.

Name: Miscellaneous - Central Clearing of Run 1 Negatives - Earning (Central Use Only)

  *   Code: MISCRUN1NEGEARN
  *   Description: Will be used by WD Admin to clear net negatives at the time of Run 1 payroll
  *   Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161
  *   Default Payslip Name: Central Overpayment Clearing

Name: Miscellaneous - Central Clearing of Run 2 Negatives - Earning(Central Use Only)

  *   Code: MISCRUN2NEGEARN
  *   Description: Will be used by WD Admin to clear net negatives at the time of Run 1 payroll
  *   Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161
  *   Default Payslip Name: Central Overpayment Clearing

Name: Miscellaneous - Agency Clearing of Payroll Negatives - Earning

  *   Code: MISCAGYNEGEARN
  *   Description: An earring code that can be used by the agency to clear the net negatives prior to the payroll run.
  *   Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161
  *   Default Payslip Name: Agency Overpayment Clearing

Name: Miscellaneous - Current Period Premium - Earning

  *   Code: MISCPEBBCURPERPREM
  *   Description: An earring code that can be used by the agency to clear the current period premiums prior to the payroll run.
  *   Function: to bill the agency directly for the current period premiums through the WD integration with SFMA for ledger account 3163
  *   Default Payslip Name: PEBB Current Period EE Premiums Paid by ER Temporarily

Additional Information:

  *   Central Use only components are only to be used by WD Admin at the time of payroll. The MISCRUN1NEGEARN and MISCRUN2NEGEARN are not to be used by the agency payroll shops.
  *   The MISCAGYNEGEARN and MISCPEBBCURPERPREM are for the agency payroll shops to clear negatives and prevent arrears prior to the payroll Run 1.
  *   Training on the new process will be presented at the Payroll Partner meeting on August 26, 2025.
  *   The MISCAGYNEGEARN and MISCPEBBCURPERPREM codes can be used together but there are timing and input order requirements, so training is vital for all who will be using these new components to clear net negatives.
  *   The MISCPEBBCURPERPREM should only be used when the net for the period is zero or positive.
  *   The MISCAGYNEGEARN code should only be used after a Retro for the period is run to be sure all transactions for the period are populating correctly and the input will post correctly for the payroll Run 1.
  *   These earning codes do not affect YTD wages. YE process and input for uncollected overpayments will not change in practice.
  *   The Preliminary Arrears report will be updated to include the current net of the period so that the current period premiums from net negatives can be easily identified.
  *   There will be a new report for these specific components that can be used to for collection notifications and Accounts Receivables in the agency accounting office.

Thank you all for your continued partnership, and we are looking forward to reviewing this in tomorrow's Payroll Partner Standup Meeting.

Tim

[A picture containing logo  Description automatically generated]Timothy M. Lowry
Oregon Statewide Payroll Services Manager
Chief Financial Office | Office of the State Controller
971-718-4230
http://www.oregon.gov/DAS/Financial/Payroll<http://www.oregon.gov/DAS/Financial/Payroll%0d>
Pronouns: he, him, his

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