OSPS E-News ~ ACA Temporary Employee Coverage Eligibility Review Process

[LOWRY Timothy * DAS]

On behalf of CHRO Policy
________________________________



Greetings!



If you attended the recent presentations on ACA New Temp Hire and Eligibility, you may already be familiar with the updates we discussed. This email aims to provide a clear review and offer additional details to ensure everyone is on the same page.



Update to our Temporary Employee Hiring Process

Effective January 1, 2025, the process for hiring temporary employees in Workday was updated. This important change affects how we manage the process to determine eligibility for healthcare coverage of temporary employees.



Important New Requirement in the Hiring Process

The temporary employee hiring business process has been updated with required steps to enhance the accuracy and efficiency of determining coverage eligibility-vital for PEBB's accurate IRS reporting. To proceed with the temporary employee hire procedure, you must complete these steps.



Attached Resources for Further Guidance:

  1.  Revised Knowledge Article (see Step 3, under HR Partner)
  2.  FAQs (updated continuously)
  3.  Click here<https://www.oregon.gov/das/HR/Documents/Important%20Health%20Benefits%20Information%20Offer%20of%20Coverage%20for%20Temp%20Employees.pdf> to view Offer of Coverage and Important Health Benefits Information Form
  4.  ACA Temp Hire Questionnaire Worksheet (Supplementary Tool)
     *   The ACA Temp Hire Questionnaire Worksheet (Supplementary Tool) is designed as a supplementary resource and not as a replacement for Workday's processes. It serves as a practical tool for users to familiarize themselves with the procedures before engaging with the business processes where this worksheet is embedded in Workday.

Need Help?

  *   For process-related questions, please contact DAS Workday by submitting a case in Workday.
  *   For policy-related inquiries, email us at chro.policy at das.oregon.gov<mailto:chro.policy at das.oregon.gov>.



Please share this with your team members who are directly involved in managing this process, and do not hesitate to reach out if you have any questions!



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Visit the CHRO website: https://www/oregon.gov/das/HR/pages/index.aspx

CHRO Compliance: chro.compliance at das.oregon.gov<mailto:chro.compliance at das.oregon.gov>



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