OSPS News ~ Round 4 of 4: Three payroll OAMs placed out for comment

[LOWRY Timothy * DAS]

Good afternoon.

We have placed the final set of three Oregon Accounting Manual (OAM) payroll policies as out-for-comment and we're seeking agency feedback on them. The three OAMs are listed below along with highlights of the most impactful changes, which we're adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging to follow in our opinion. However, if you would like a copy, we'd happy to share it directly with you.

45.40.00 Payroll - Pay expense reimbursements and document retention<https://www.oregon.gov/das/Financial/Acctng/Documents/45.40.00%20Reimbursement%20of%20Emp%20Exp-Final%20Draft.pdf>

  *   Updated language to replace Oregon State Payroll Application (OSPA) with the Workday Payroll System.
  *   Applicability section: Added language from OAM .01.05.00 to section to clarify that "If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance."
  *   All sections include updated formatting and plain language edits.
  *   Added OAR 166-300-0025 as a reference for record retention.

45.42.00 Payroll - Appropriate materials to disburse with payroll<https://www.oregon.gov/das/Financial/Acctng/Documents/45.42.00%20Distributions%20with%20Payroll-Final%20Draft.pdf>

  *   Applicability section: Added language from OAM .01.05.00 to section to clarify that "If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance."
  *   All sections include updated formatting and plain language edits.
  *   Added ORS 292.026 and OARs 125-015-0200 and 125-090-0085 as a references for payroll payments.
  *   Added definition for stored value cards.

45.45.00 Separation of Duties<https://www.oregon.gov/das/Financial/Acctng/Documents/45.45.00%20Separation%20of%20Duties-Final%20Draft%20%281%29.pdf>

  *   Updated language to replace Oregon State Payroll Application (OSPA) with the Workday Payroll System.
  *   Applicability section: Added language from OAM .01.05.00 to section to clarify that "If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance."
  *   All sections include updated formatting and plain language edits.
  *   Various sections have modified and updated language for clarity and consistency.
  *   Section 103 was re-worked to provide clear direction for agencies working in payroll systems that integrate with Workday.

While the links above take you directly to those OAMs, they can also be found at the OAM website<https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx>.

The items listed above reflect what we believe the highlights to be, but we're hoping you'll review the full set of proposed OAMs in their entirety when providing feedback.

The comment period for this final set of three OAMs closes at the end of the day on Friday, April 3. Please email your feedback to us at osps.oam at das.oregon.gov<mailto:osps.oam at das.oregon.gov>



Thank you so much for engaging with us in this process!

Tim

[A picture containing logo  Description automatically generated]Timothy M. Lowry
Oregon Statewide Payroll Services Manager
971-718-4230
Department of Administrative Services: https://www.oregon.gov/das/Pages/index.aspx
Pronouns: he, him, his
Chief Financial Office | Office of the State Controller

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