[OMS_MANAGERS] Tracking volunteer hours within your accounting system

[Suzanne Wolf]

Lise,

I may have been premature in sharing that program with you.  Our association is in the process of creating the database for our volunteers and we have yet to publish it.  I do have the name of the person who is creating the database.  I am inclined to think she would be able to answer your questions.  I will forward your questions to her and get back to you.  

> On Sep 17, 2018, at 11:08 AM, Lise Grato <director at albanydowntown.com> wrote:
> 
> Suzanne,
>  
> Does iVolunteer track hours? Have your volunteers embraced signing up? Which version are you using Free or paid?
>  
> For high school sports we use SignUp.com <http://signup.com/> (formerly called VolunteerSpot.com <http://volunteerspot.com/>). It’s been working great. It alerts me when folks signup to help and it sends them an automated reminder email (emails are kept private and only used for this purpose). It’s free for as many volunteers and events as you need (it does have ads). Only one administrator on the free version. Individual signups can be handed off. They call it “pass the baton.” You can duplicate a previous event. As far as I know it doesn’t tracks hours, but at least you have a list of who was there and how long the shifts are. 
>  
> It very easy for volunteers to sign up and they don’t have to be “a member” or login. It works off a link. I’m sharing a current SignUp, if anyone wants to see what it looks like and how it functions. (if you want to bring cookies and see a Water Polo game feel free to sign up J)
>  
> Sign Up – HOME GAME HOSPITALITY: 
> We need snacks for our players. We will also be making a basket/bucket for the Visiting Team for their ride home.
> http://signup.com/go/spZWDmu <http://signup.com/go/spZWDmu> 
>  
> I’ve been considering using it SignUp.com <http://signup.com/> to automate our volunteer signups then we can bulk enter the hours into Maestro.
>  
> Thanks,
>  
> Lise
>  
> From: OMS_MANAGERS [mailto:oms_managers-bounces at listsmart.osl.state.or.us] On Behalf Of Suzanne Wolf
> Sent: Saturday, September 15, 2018 2:05 PM
> To: Oregon Main Street program managers <oms_managers at listsmart.osl.state.or.us>
> Subject: Re: [OMS_MANAGERS] Tracking volunteer hours within your accounting system
>  
>     ivolunteer.com <http://ivolunteer.com/>
> 
> 
>> On Sep 14, 2018, at 11:19 AM, Elisa Joy Payne <director at hillsborodowntown.com <mailto:director at hillsborodowntown.com>> wrote:
>>  
>> I was wondering if anyone is tracking volunteer (in-kind) hours in their accounting/budget tracking system?  I found this good article <http://www.blueavocado.org/content/tracking-volunteer-time-boost-your-bottom-line-complete-accounting-> on the topic on Blue Avocado and I've reached out to ask our CPA, just wanted to do a little benchmarking too!
>>  
>> Elisa Joy 'EJ' Payne
>> Interim Executive Director
>> Hillsboro Downtown Partnership
>> 503-640-6145 | www.hillsborodowntown.com <http://www.hillsborodowntown.com/>
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