[lstac] Some questions about your newly revised FY25 Assurances and Certifications documents

Wed May 7 10:39:33 PDT 2025

This is super helpful, Sulin. Thank you!

On Wed, May 7, 2025 at 1:24 PM Sulin Jones via lstac <lstac at omls.oregon.gov>
wrote:

> Nevada uses the same assurances that IMLS provides to us as an SLAA, with *applicant
> library* or *library* subbed in for SLAA. This way, the language is the
> same as approved by IMLS’s legal and everything is covered.
>
>
>
> IMLS tells us which assurances HAVE to be in subgrant agreements in the
> award guidance.
>
> However, I confirmed with Cindy last year that it’s fine to add all of
> them: *“**The five that are outlined in the G2S guidance that you noted
> are especially important, but it’s safer to just include all of them.” *(see
> attached email).
>
>
>
> Exceptions:
>
>    - This year, we added the Whistleblower protections into the
>    assurances. I was hoping they’d already be in the SLAA version and we
>    wouldn’t have to figure out language... but as they weren’t, and IMLS said
>    they had to be, we added them into assurances at the end.
>    - CIPA is in the subgrant Assurances certs, but we still require the
>    separate CIPA doc for each project, because I want to call it out. The
>    people who apply for subgrants aren’t the always the same people who sign
>    the certifications and I want to make it clear when they’re applying that
>    they need to be compliant if they’re asking for computers/internet friendly
>    devices.
>
>
>
> The subgrant assurances are not part of the subgrant award agreement,
> however, the agreement has an assurances section that says *The
> sub-grantee will complete and sign all required certifications and
> assurances.*
>
>
>
> We also do a training that is similar to IMLS’s “I’ve signed my Name,
> what’s it mean” training,  since, as I mentioned, the people who sign the
> assurances and the agreement aren’t necessarily the people running the
> subgrant project.
>
>
>
>
>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *JRegensburger---
> via lstac
> *Sent:* Wednesday, May 7, 2025 8:00 AM
> *To:* Mary Rayme -MSL- <maryp.rayme1 at maryland.gov>
> *Cc:* lstac at omls.oregon.gov
> *Subject:* Re: [lstac] Some questions about your newly revised FY25
> Assurances and Certifications documents
>
>
>
> *WARNING* - This email originated from outside the State of Nevada.
> Exercise caution when opening attachments or clicking links, especially
> from unknown senders.
>
> Thanks Mary,
>
>
>
> I don’t have the same depth of experience folks have had revising these
> and so I’m mostly curious about what decisions they arrived at and how.
>
>
>
> I do love the flexibility and different approaches and want to make sure I
> get something that’s going to work best for Ohio and our libraries (and
> IMLS of course!!!).
>
>
>
> Thanks,
>
>
>
> Jeff
>
>
>
> [image: A picture containing text Description automatically generated]
>
>
>
> *Jeff Regensburger (he/him/his)*
>
> *Library Consultant/LSTA Coordinator, Library Programs & Development*
>
> State Library of Ohio
>
> 274 E. 1st Avenue
>
> Columbus, OH 43201
>
> T: 614.644.6863
>
> jregensburger at library.ohio.gov
>
> library.ohio.gov
>
>
>
> *From:* Mary Rayme -MSL- <maryp.rayme1 at maryland.gov>
> *Sent:* Wednesday, May 7, 2025 10:37 AM
> *To:* Regensburger, Jeffrey <JRegensburger at library.ohio.gov>
> *Cc:* lstac at omls.oregon.gov
> *Subject:* Re: [lstac] Some questions about your newly revised FY25
> Assurances and Certifications documents
>
>
>
> Thank you for the survey. Over the years, I have been adding bits and
> pieces of Assurances that get "check-boxed" in the grant application. Now I
> want to compile them all into one doc so that the rules are easy to read,
> understand, and printable from one location. I am hesitant to put all of
> the verbiage into a Signed NOGA because I think the NOGA would end up being
> 10-pages which is just too much in my opinion.
>
>
>
> I am also interested in seeing how others have all of their Recipient
> Assurances in one document.
>
>
>
> Thank you!
>
>
>
> Mary
>
>
>
> On Wed, May 7, 2025 at 10:25 AM JRegensburger--- via lstac <
> lstac at omls.oregon.gov> wrote:
>
> Quick update on the survey/form I created around the new Certifications
> and Assurances: Shannon let me know she couldn’t get in (Thanks Shannon). I
> had the permissions set wrong, but those should be fixed now.
>
>
>
> Also, the upload feature isn’t available outside our state of Ohio
> agencies, so if you can share a version of your latest, that will be
> through the email link in the form.
>
>
>
> And last, do let me know if there are any burning questions you’d like me
> to add to the form. As I said, I’m happy to add more and share out the
> results. These were mostly just questions I had.
>
>
>
> Thanks,
>
>
>
> Jeff
>
>
>
> [image: A picture containing text Description automatically generated]
>
>
>
> *Jeff Regensburger (he/him/his)*
>
> *Library Consultant/LSTA Coordinator, Library Programs & Development*
>
> State Library of Ohio
>
> 274 E. 1st Avenue
>
> Columbus, OH 43201
>
> T: 614.644.6863
>
> jregensburger at library.ohio.gov
>
> library.ohio.gov
>
>
>
> *From:* lstac <lstac-bounces at omls.oregon.gov> *On Behalf Of *JRegensburger---
> via lstac
> *Sent:* Tuesday, May 6, 2025 2:28 PM
> *To:* lstac at omls.oregon.gov
> *Subject:* [lstac] Some questions about your newly revised FY25
> Assurances and Certifications documents
>
>
>
> Hey Everyone,
>
>
>
> I first want to thank folks who’ve shared out their versions of their new
> subawardees Certifications and Assurances documents. Those have been really
> helpful as I start working on what Ohio’s might look like.
>
>
>
> I’ll mention that in the few I’ve seen, I’ve already noticed there are
> some different ways to approach constructing and presenting these forms.
> And, since this is might first time embarking on changes this big, I wanted
> to see if I could get more info from the group about what they’re doing and
> why.
>
>
>
> To that end, I’ve created an online form (it seemed easier than trying to
> keep track of email responses) that asks some questions about how your
> state’s Certification and Assurances document is set up, and why you made
> particular selections.
>
>
>
> If you’re inclined to share your feedback, you can fill out the
> form/survey here: https://forms.cloud.microsoft/g/PKzu9SYU57
>
>
>
> I’m glad to share out any results with the group, and can even add more
> questions if there’s something anyone else wants to know.
>
>
>
> Thanks,
>
>
>
> Jeff
>
>
>
> [image: A picture containing text Description automatically generated]
>
>
>
> *Jeff Regensburger (he/him/his)*
>
> *Library Consultant/LSTA Coordinator, Library Programs & Development*
>
> State Library of Ohio
>
> 274 E. 1st Avenue
>
> Columbus, OH 43201
>
> T: 614.644.6863
>
> jregensburger at library.ohio.gov
>
> library.ohio.gov
>
>
>
>
>
>
>
> *CAUTION:* This is an external email and may not be safe. If the email
> looks suspicious, please do not click links or open attachments and forward
> the email to csc at ohio.gov or click the Phish Alert Button if available.
>
>
>
>
> --
>
>
>
>  [image: Image removed by sender.]
>
>
>
> *Mary Rayme (she/her) Grants Coordinator Maryland State Library Agency*
> 25 S. Charles Street, Suite 1310
> Baltimore, MD 21201
> maryp.rayme1 at maryland.gov
> 443-515-1666 (cell)
>
> Click here <https://msla.maryland.gov/Pages/home.aspx> to visit the
> Maryland State Library Agency website and sign up for weekly updates.
>
>
>
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-- 

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------------------------------

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