[Oac-link] Handouts and Info from 4/16 OAC Meeting

[BRAZEAL Nicole M * EGS]

Hi OAC Group,

Here are the handouts and information from our last meeting.


-        The first attachment is the process for fixing an error message that some users get when trying to log into ORPIN. It should only occur if they've had a recent browser or anti-virus update, but it is still a good thing to have on hand in case anyone runs into it. (It also helps with popup blocker issues!)

-        The second attachment describes our new feature allowing buyers to look for the awarded supplier's MWESB certified commodities while creating an award. Agencies who participate in Aspirational Target Reporting should pay special attention to this one!!

-        The third attachment is just a quick breakdown of the old DAS (SPO) forwarding account names and what they've been changed to.

The other things we talked about (that I don't have handouts for) were:


-        Other items addressed in our last system patch

o   We simplified the 'Organization Search' option for looking up Preliminary Results, Intent to Award, Evaluations, etc.

o   We fixed a bug that occurred during document creation. Now if you check the box for "Make other addresses the same as this address" it should actually work!

o   Emails that go out to suppliers when an opportunity is withdrawn will now show up in the "Email Log" on the opportunity's menu bar.

o   We fixed a bug on the outgoing system emails that prevented some suppliers from clicking on the "Login to ORPIN" link straight from the email itself.

o   We fixed a bug preventing agency browsers (Small Purchasers) from accessing Notice Specific Information folders such as Preliminary Results, Intent to Award, etc. They are now all turned on for the browsers to view.

o   E-Bid keyword reset emails will now go out to suppliers as soon as they request them. (They used to take up to five minutes to go out.) We've also added more places within the system for the supplier to update their keyword once they receive it.

o   We added a warning to the "Email Notices" function on an opportunity. Now if a buyer clicks on "Email Notices" without uploading anything into these folders, it will prevent you from sending out a blank notice and will tell you that there are no attachments to send out.

[cid:image002.jpg at 01CF5E43.3C8C2130]


-        A few of the agencies had specific settings on their accounts that override the system setting for contract expiration notices. These agencies included OPRD, DHS, OYA, and DOR. All other agencies inherit the system setting to notify the contract administrator 180 days prior to the contract's expiration date.

Please let me know if you have any questions!

Thanks,

[cid:image002.jpg at 01CF523F.464889D0]

Nicole Brazeal, OPMA
ORPIN System Administrator
503-378-5858
Data Classification Level 2 - Limited





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